Site Staff Admin Coordinator & Office Assistant

BVi Consulting Engineers Western Cape (Pty) Ltd has a vacancy for a Site Staff Admin Coordinator & Office Assistant in their Cape Town office.

BVi is a multi-disciplinary consulting engineering firm with more than 400 employees and offices across Southern Africa. The BVi Group's success is based on solid business integrity principles guided by our core values. BVi is an equal opportunity employer.

• Liaise with site staff employees for project administration.
• Assistance with travel arrangements for site employees.
• Liaise with Project Leaders, Office Accountant & HR Regional Manager for site employees' temporary accommodation.
• Assist site employees with Business Expense Claims.
• Assistance with company vehicle administration.
• Maintain site equipment log and arrange maintenance.
• Assist site staff with basic IT queries.
• Verify travel claims and prepare data summaries.
• Maintain site employees' costs & benefits schedule.
• Upload of requested documentation to Client's Portal.
• Updating of site employees' CV's.
• Scheduling site employees' leave.
• Liaise with department administrative employees and project leaders for general administration support.
• Provide administrative support to the HR Regional Manager.
• Alternating relief of switchboard management and reception.
• Assist with capturing and formatting letters, correspondence, reports, etc.
• Any other ad-hoc administrative support or reasonable duties.

• Grade 12 (Essential).
• Secretarial Diploma or Office/Site Administration qualification will be an advantage.
• Minimum of 3 - 5 years' experience in office administration & site administrative coordination and support.
• Excellent communication skills on all levels - fully bilingual.
• Proficient in English reading and writing.
• Exceptional interpersonal skills - exhibits a professional manner in dealing with others.
• Excellent professional work standard.
• Ability to work under pressure, multitask and prioritize.
• Confidentiality - must be trustworthy, maintain employee information as confidential and able to take responsibility.
• Strong organizational skills with special attention to detail.
• Attendance & dependability - must be dependable on to report to work at the scheduled time and is seldom absent from work.
• Have proficient experience with the following Computer Software Programs:
  • Windows
  • Microsoft Word
  • Microsoft Excel
  • Outlook
  • Familiarity with ITIS is an advantage