Senior Regulatory & Quality Admin Lead

Role: Senior Administrative Officer

Job Type: Full time (On site)

Location: Stellenbosch, Western Cape, 7600

Setanta College is a leading international provider of sport, fitness, and coaching education, delivering programmes across Ireland, South Africa, the UK, India, Italy, and the USA. We are a growing, people first organisation and we are looking for a talented, organised, and motivated administrator to join our quality and regulatory team and grow with us.

This is an exciting opportunity for a driven and detail oriented professional to take on a broad administrative and coordination role. You must be highly organised, a strong communicator, and someone who takes ownership of their work. You will work closely with our Quality & Regulatory Manager, supporting the coordination of our regulatory relationships, documentation, reporting cycles, and stakeholder communications across multiple international markets.

• Manage documentation, trackers, and filing systems to support quality and regulatory reporting cycles.
• Coordinate submissions, correspondence, and records across multiple projects and deadlines.
• Support preparation of reports and supporting documentation for review and audit processes.

• Assist in coordinating submissions to educational and professional bodies in South Africa and internationally.
• Track regulatory deadlines and support the team in meeting institutional obligations on time.
• Maintain a central reference of standards and requirements mapped to our programmes.

• Act as a coordination point between internal teams and external regulatory contacts.
• Issue reminders, guidance, and timelines to colleagues regarding deadlines and responsibilities.
• Help embed a culture of quality and continuous improvement across the organisation.

• Administrative, project coordination, or office management experience.
• A degree in a relevant discipline.
• Comfortable managing multiple priorities and deadlines simultaneously.
• Experience in education, professional services, or a compliance adjacent environment is an advantage but not essential.
• Highly organised with a strong eye for detail.
• A confident communicator, both written and verbal.
• Someone who takes ownership and follows through on commitments.

• Commitment to excellence.
• Togetherness.
• Continuous Improvement.

• The successful candidate will have opportunities for additional responsibilities and roles within the Setanta organisation.

• All appointments are subject to passing referencing and vetting (if applicable to role) and providing proof of eligibility to work (upon being invited to interview).
• This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.
• Please note that if you have not received feedback regarding your application after 3 weeks from submission, consider the application as unsuccessful.