Receptionist

Receptionist page is loaded Receptionistlocations: Cape Towntime type: Full timeposted on: Posted Todaytime left to apply: End Date: March 13, 2026 (6 days left to apply)job requisition id: RTo be the professional face and operational gatekeeper of the business, ensuring a seamless, organised and welcoming front-of-house experience while supporting internal operations, meetings, health & safety compliance and visitor logistics. Job Description: Key responsibilities: 1 . Front of House & Visitor Management Manage the reception desk professionally and confidently at all times Welcome all visitors, suppliers, contractors and colleagues in a warm and professional manner Act as the first point of contact for all visitor queries Ensure all visitors sign in, receive appropriate access tags and comply with building security protocols Coordinate with Operations regarding contractor access and restricted areas Maintain a clean, organised and presentable reception area 2. Communication Management Receive and direct incoming calls efficiently and professionally Manage the main reception email inbox Prioritise and escalate communications where required Ensure urgent operational matters are escalated to Operations immediately 3. Meeting & Boardroom Coordination Manage boardroom bookings and avoid scheduling conflicts Confirm meeting requirements in advance (catering, tech, layout, number of attendees) Liaise with the tea ladies regarding meeting refreshments Ensure meeting rooms are prepared, stocked and reset post-meeting Coordinate last-minute changes calmly and efficiently 4. Events & Internal Logistics Assist with internal event coordination Liaise with catering suppliers where required Support event setup logistics (visitor access, signage, deliveries) Coordinate courier collections and deliveries 5. Health & Safety Administration Maintain and update the Health & Safety file Track compliance documentation (fire equipment servicing, alarm testing, certificates) Ensure visitor and contractor sign-in records are correctly filed Support Operations with audit preparation 6. Supplier & Delivery Management Receive and log deliveries Notify relevant departments promptly Coordinate access for maintenance and service providers 7. Administrative Support Assist Operations with ad hoc administrative duties Maintain accurate records of visitor statistics where needed Key Competencies Professional presentation and communication skills S trong organisational ability High attention to detail Ability to multitask under pressure Strong customer service orientation Discretion and confidentiality Proactive problem-solving mindset Location: Cape Town Brand: Dentsu Time Type: Full time Contract Type: Permanent