Project Administrator

Centurion, South Africa Posted on 20/04/2026

Infolytics is a proudly South African-based award winning Zoho Partner, with a regional presence in Zimbabwe and clients across the globe. We specialize in helping businesses of all sizes unlock their full potential through expert guidance in the discovery, selection, implementation, training, and long-term optimization of Zoho's powerful web and mobile applications.

With over 200 successful projects delivered across more than eight countries, we bring deep experience and unwavering commitment to every engagement. No matter where you are, we're ready to support your digital transformation journey-because for us, no challenge is too great and no distance too far.

Position: Project Administrator

Reporting To: Project Manager

Location: South Africa (with potential travel to client sites if required)

Employment Type: Full-Time

Expected Start Date: 1 May 2026

As a Project Administrator at Infolytics, you will play a key support role in the successful delivery of client projects by ensuring that all administrative, financial, and reporting processes are accurately maintained.

You will work closely with Project Managers, consultants, and internal teams to support project operations, with a strong focus on timesheet management, billing, invoicing, and reporting. Your attention to detail and organisational skills will ensure that project data is reliable, up-to-date, and aligned with Infolytics' standards and methodologies.

Provide administrative support across multiple active projects.

Maintain accurate and up-to-date project documentation, trackers, and records.

Assist in scheduling meetings, preparing agendas, and capturing meeting minutes.

Support Project Managers in ensuring project processes are followed consistently.

Collect, review, and validate team timesheets in line with project requirements.

Ensure accurate allocation of time across projects and tasks.

Follow up with team members to resolve missing or incorrect entries.

Assist with tracking resource utilisation and capacity.

Review and manage project-related invoicing based on approved budgets and timesheets.

Ensure all billable work is accurately captured and invoiced timeously.

Maintain billing schedules and track project financial performance.

Liaise with finance to support invoice processing and payment follow-ups.

Generate and maintain project reports, including status updates, utilisation reports, and financial tracking.

Provide accurate and timely reporting to internal stakeholders.

Identify discrepancies in data and elevate where necessary.

Support the maintenance of dashboards and reporting tools (e.g., Zoho Projects, Zoho Analytics, Excel).

Ensure all project documentation aligns with Infolytics' standards and best practices.

Maintain organised and audit-ready project records.

Identify opportunities to improve administrative processes and efficiencies.

Work collaboratively with cross-functional teams including consultants, developers, and project managers.

Support a culture of accountability, accuracy, and continuous improvement.

Uphold Infolytics' values, mission, and commitment to client success.

Diploma or degree in Business Administration, Project Management, Finance, or a related field.

3 - 4 years' experience in a project administration, project support, or finance-related role.

Experience in a consulting, SaaS, or project-based environment is advantageous.

Proficiency in Microsoft Excel and reporting tools.

Experience with project management systems (e.g., Zoho Projects, ClickUp, ).

Familiarity with invoicing, financial tracking, and timesheet systems.

Experience with Zoho applications is advantageous.

Strong attention to detail and high level of accuracy.

Excellent organisational and time management skills.

Strong numerical and analytical ability.

Effective written and verbal communication skills.

Proactive and self-driven with a strong sense of accountability.

Ability to manage multiple priorities in a fast-paced environment.

Strong collaboration and follow-through skills.

Process-oriented with a focus on continuous improvement.

Ability to work in a hybrid or office-based environment as required.

• Work with cutting-edge tools and the full Zoho ecosystem.
• Grow your career into Senior PM, PMO, or Implementation Lead positions.
• Collaborative, innovative environment where your expertise directly influences success.
• Opportunity to mentor others and drive delivery excellence.

Only candidates with valid legal documentation to work in South Africa will be considered for roles at Infolytics.