Career Opportunities

About US- At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Titles: Receptionists/Secretaries Duration: Contract Location: Quogue, NY (11959) Shift Timings: Mon-Fri (10am to 2pm) Pay: USD 19/hr – USD 21/hr Position summary: The Receptionist/Front Office Assistant provides administrative and clerical support by greeting visitors, answering and directing phone calls, managing mail, maintaining office records and logs, assisting with appointments, processing check. Key Responsibilities: • Previous receptionist or front office experience preferred. • Clear and legible handwriting. • Ability to read, write, understand, and speak English clearly. • Strong verbal and written communication skills. • Experience answering telephone, taking messages, and directing calls appropriately. • Ability to greet visitors and assist with coordinating appointments with teachers and staff. • Filing and general records management. • Opening and distributing incoming mail. • Recording check deposits in a check log. • Maintaining various office logs and records. • Ability to perform other entry-level clerical and administrative duties as assigned by the School Business Administrator Skills: • Excel • Outlook • Word Application Process Resume Review Initial discussion Video Screening Client Interview Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law. Skills: Administrative Skills, Artificial Intelligence (AI), Business Administration, Capability Maturity Model Integration (CMMI), Check Processing, Cloud Computing, Communication Skills, Consulting, Data Analysis, English Language, Fortune 500 Customers, Government, ISO (International Organization for Standardization), Information Technology & Information Systems, Internet Security, Leading Edge Technology, Legal, Legal Support Skills, Mail Processing, Microsoft Outlook, Microsoft Word, Plan Meetings, Presentation/Verbal Skills, Record Keeping, Records Management, Technical Consulting, Telephone Skills, Writing Skills undefined: Cogent Infotech Corporation

The Administrative Secretary provides administrative support to the Director and staff within the Civil Rights and Community Action Department. Responsibilities include coordinating schedules and meetings, preparing correspondence and reports, maintaining records, processing invoices and expenses, supporting communications, and assisting with departmental operations. This position requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Secretary I This position requires an active Secret clearance or the ability to obtain a Secret clearance to be considered. A government contract requires that this position be restricted to U.S. citizens or legal permanent residents. You must provide documentation that you are a U.S. citizen or legal permanent resident to qualify. The Secretary II provides intermediate to advanced administrative support and performs a broader range of clerical and office coordination duties. This position requires greater independence, judgment, and proficiency with DMDC/DHRA software tools and government business processes. Compensation & Benefits: Estimated Starting Salary Range for Secretary I 20-22/hour +5.55/hour Health and Welfare Benefit Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Secretary I Responsibilities Include: • Perform a full range of administrative and clerical functions, including advanced word processing and document preparation • Prepare and format briefings, correspondence, reports, and presentations for leadership review • Screen and prioritize inquiries, correspondence, and requests for action • Maintain complex electronic filing and document management systems • Coordinate calendars, meetings, and logistical support for staff and leadership • Track tasks and actions using Enterprise Task Management Software Solution (ETMS2), Task Management Tool (TMT), ServiceNow, or similar systems • Ensure timely distribution and follow-up of taskings and correspondence • Utilize standard DMDC/DHRA software tools and customized government COTS products to support office operations • Ensure compliance with records management, security, and administrative policies • Provide guidance or support to junior administrative staff, as assigned • Performs other job-related duties as assigned Secretary I Experience, Education, Skills, Abilities requested: High school diploma or GED required Associate degree or administrative training preferred Strong administrative and organizational skills Proficient in Microsoft Word, Excel, Outlook, PowerPoint, SharePoint, Adobe Pro, and Visio Experience using government task management and workflow systems (e.g., ETMS2, TMT, ServiceNow) Strong written and verbal communication skills Ability to prioritize tasks and manage multiple deadlines Ability to work independently and exercise sound judgment Ability to handle confidential and sensitive information appropriately Ability to coordinate and track multiple tasks and assignments Ability to adapt to changing priorities in a fast-paced environment Must pass pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation Defense Solutions (CNDS) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNDS, visit cherokee-federal.com. #CherokeeFederal #LI-WS1 Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Similar searchable job titles: • Administrative Assistant II • Senior Administrative Assistant • Office Administrator • Executive Secretary • Administrative Coordinator Keywords: • Advanced Administrative Support • Task and Calendar Coordination • Document Management Systems • Correspondence & Briefing Preparation • Confidential Information Handling Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations.

Overview: Provides high level, more complex secretarial/administrative support to senior management employees or groups in the Bank Primary Responsibilities: • Serve as a liaison between manager and bank personnel, responding to questions and issues on departmental matters. • Creates non-routine correspondence and communications on behalf of manager. • Perform high level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of department. • Prepare and arrange business presentations, management letters, and other communications to include agendas, meeting minutes. • Schedule appointments and maintain calendar for manager. Coordinate all travel arrangements. • Prepare disbursements and billings for approval. Maintains financial expense records. • Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies. • Promote an environment that supports belonging and reflects the M&T Bank brand. • Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable. • Complete other related duties as assigned. Education and Experience Required: Associate's degree or equivalent in experience 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $22.61 - $37.67 Hourly (USD). The successful candidate’s particular combination of knowledge, skills, and experience will inform their specific compensation. Location Wilmington, Delaware, United States of America

Receptionists/Secretaries At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 23 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors. Location: Albany, NY (12205) Shift Timings: Mon-Fri (7:30am to 3:30pm) Pay: USD 19/hr USD 21/hr Provides front desk reception and clerical support by managing calls and visitors, entering and maintaining data, processing records, performing basic administrative and clerical tasks, and ensuring efficient day-to-day office operations. Key Responsibilities • Acts as a receptionist, answers telephone and personal inquiries, routes visitors and calls, secures and gives out routine information relating to office operations and activities. • Provides clerical assistance, as needed. • Enters data into the computer. • Enters statistical data on manual or computerized forms. • Sorts and files correspondence, checks, vouchers, index cards or other materials in accordance with office procedures. • Makes simple arithmetic calculations, computes data from requisitions, statistical reports, time reports or other records. Utilizes office equipment including phone system, copiers, printers, etc. • Records and delivers messages. Minimum Qualifications: • Thorough knowledge of modern office terminology, procedures, equipment and business English. Thorough knowledge of the principles and techniques of office management and clerical processing. • Ability to handle routine administrative details independently. • Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an acceptable rate of accuracy and speed. Ability to analyze and summarize information in both narrative and numerical form. • Ability to prepare and maintain program records and routine reports. • Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with others. • Ability to organize and maintain office files. • Ability to collect information from various sources for program operations. • Physical condition commensurate with the demands of the position. Good phone skills • Professional dress and appearance • Punctuality and reliability. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies. Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law. Cogent Info

Position Description CGI Federal is seeking a Front Desk Secretary to support EOIR/BIA in Falls Church, VA Your future duties and responsibilities Manage various situations, problems, and deviations in office operations in accordance with the supervisor's general instructions, priorities, duties, policies, and program goals. The supervisor may assist with special assignments. Duties include, but are not limited to, the following: • Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information regarding office procedures; determine which requests should be handled by the supervisor, appropriate staff member, or other offices; prepare and sign routine non technical correspondence in your own or the supervisor's name. • Schedule tentative appointments without prior clearance. Arrange conferences and meetings and gather established background materials as directed. May attend meetings and record and report on the proceedings. • Review outgoing materials and correspondence for internal consistency and adherence to the supervisor's procedures; ensure that proper clearances have been obtained when necessary. • Collect information from files or staff for routine inquiries on office programs or periodic reports, and refer non routine requests to the supervisor or staff. • Explain the supervisor's requirements concerning office procedures to subordinate staff, coordinate personnel and administrative forms for the office, and forward them for processing. Required Qualifications To Be Successful In This Role Must be able to successfully obtain a DOJ Public Trust High School Diploma Must be able to pass CGI Federal background investigation Hourly Rate: $23.86/hour CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors including but not limited to: skill set level, relevant experience and training, and licensure and certifications. Compensation decisions are dependent on the facts and circumstances of each case. CGI Federals benefits are offered to eligible professionals on their first day of employment to include: Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar for dollar contributions made by eligible employees, up to a maximum, for their job category 401(k) Plan and Profit Participation for eligible professionals Additional benefits determined by your Service Contract Act: Paid Time Off (PTO) Paid Federal Holidays Health & Welfare Benefits #CGIFederalJob Together, as owners, let’s turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction. Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team—one of the largest IT and business consulting services firms in the world. Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned. We make it easy to translate military experience and skills! Click here to be directed to our site that is dedicated to veterans and transitioning service members. All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI’s legal duty to furnish information.

Salary : $73,465.20 - $98,999.04 Annually Location : Los Angeles County, CA Job Type: Full time Job Number: M2110A-FR Department: CHIEF EXECUTIVE OFFICE Opening Date: 08/06/2026 Closing Date: 8/11/2026 5:00 PM Pacific Position/Program Information TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY The application filing period will begin on Monday, August 10, 2026at 8:00 a.m. (Pacific Time) with a deadline of Tuesday, August 11, 2026 at 5:00 p.m. (Pacific Time). The exam will reopen as the needs of the service require. EXAM NUMBER: M2110A-FR The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires, including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you. The Chief Executive Office is seeking qualified candidates to fill emergency Management Secretary IV vacancies related to this unprecedented natural disaster. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Management Secretary IV. Essential Job Functions Replies to personal and other correspondence, composing letters with or without dictation. Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements. Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned, facilitating fast inter-departmental communication essential for coordinated fire recovery operations and emergency resource deployment. Takes care of day-to-day inquiries or problems wherever possible. Secures information on the status of pending matters and reasons for delay in the completion of projects. Maintains office files and records, including those of a confidential nature. Performs confidential and personal services, as requested. Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes. May assign and supervise the work of other employees. Requirements Option 1: One year of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V*, Senior Secretary Ill*, Senior Secretary IV*, Management Secretary I*, Management Secretary II* or Senior Stenographic Secretary*. Option 2: One year of experience at the level of Los Angeles County's class of Staff Assistant I** assisting the manager of a line operation in a County department. Option 3: Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary Ill*, Secretary IV*, Senior Secretary I*, Senior Secretary II* or Intermediate Stenographic Secretary*. OTHER REQUIREMENTS: TYPEWRITING SKILL REQUIREMENT: Ability to type at the rate of 40 net words per minute. SPECIAL REQUIREMENTS INFORMATION: *All classes in the Secretarial Group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related to the level of supervisor served. ** Staff Assistant I has responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: Physical Class II - Light: This class includes positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information EXAMINATION CONTENT Near the end of your temporary assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be placed on a list and considered for permanent appointment. Application & Filing Information: Applications must be filed online only. Many important notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add estranger@hr.lacounty.gov as well as noreply@governmentjobs.com, andinfo@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices. Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at anytime by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. The application for this temporary assignment will not ask you to provide experience or education. Applicants are encouraged to submit a resume and respond to the supplemental questionnaire to demonstrate their qualifications. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For applicants who may not have regular access to a computer or the internet, you may borrow laptops and Wi-Fi hotspots from some public libraries throughout Los Angeles County to complete job applications. The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Anti-Racism, Diversity, and Inclusion (ARDI) The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. Department Contact: Emily StrangerEmail: Teletype Phone:(800) 899-4099 California Relay Services Phone: (800) 735-2922 COUNTY OF LOS ANGELES Employment Information Any language contained in the job posting supersedes any language contained below. This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting. Equal Employment Opportunity/Non-Discrimination Statement: The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit: Testing Accommodations for Applicants: The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit: Fair Chance: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952). Employment Eligibility: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Career PathFinder: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application at Veteran's Credit: Pursuant to the County Charter and County policy, in all open competitive examinations (i.e., examinations open to everyone), the County of Los Angeles will add a credit of 10 percent of the total credits specified for such examination to the final passing score of an honorably discharged veteran, as well as the spouse of a deceased or disabled veteran, who served in the Armed Forces of the United States under specific conditions. For more information on veteran's credit, please visit: Revised September 2025 For detailed information, please click 01 The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWER CAREFULLY. Any mistakes you make and/or any incomplete responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will not be considered as a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal. • I understand the above information and instructions. 02 Do you have one year of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary Ill, Senior Secretary IV, Management Secretary I or Management Secretary II? Experience at the level of the Los Angeles County classes listed above are defined as follows: Secretary V - Functions as secretary to the head of a major section in either (1) a department headed by an elective official of the County of Los Angeles, (2) a department headed by an appointive official who provides immediate advisory services to the Board of Supervisors, or (3) the Department of the Public Defender. Senior Secretary III - Acts as secretary to the head of a major division in a large and complex County department. Senior Secretary IV - Acts as secretary to the head of a major division in a very large and complex County department. Management Secretary I - Acts as secretary to a deputy director in a small County department. Management Secretary II - Acts as secretary t

QUALIFICATIONS: REQUIRED: Two years of progressively responsible secretarial experience; Ability to work effectively in multi-office settings and assignments; Ability to communicate effectively and courteously, both verbally and in writing; Good organizational skills; Excellent telephone techniques and customer service skills; Must work well in a group setting while under pressure; Take direction easily; Ability to work as part of a team; Computer skills, including Microsoft Word and Publisher 2010, Surveymonkey, Excel, FileMaker Pro; Adobe, Photoshop and web page design experience preferred but not required; Ability to quickly learn and utilize GFPS computer applications. LOCATION: Central Reception Area District Offices Building SALARY: $17.23 per hour (Based on 2025-26 salary schedule) EMPLOYMENT: 8 hrs/day; 5 days/wk; 12 months/year CLOSING DATE: Open Until Filled Letters of interest and Resume must be received in the Frontline Application System (available at www.gfps.k12.mt.us) by the closing date.

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career! Job Title: Aviation Secretary/ Program Assistant Job Requisition ID: JR0000002176 Number of Openings: 1 Shift: Not Applicable (United States of America) Compensation Details: $36,560 Job Description: Aviation Secretary/Program Assistant Full Time (Non-Exempt) GNTC Aviation Training Center Job Summary: Georgia Northwestern Technical College is seeking qualified applicants for the position of Aviation Secretary/Program Assistant to be located at the GNTC Aviation Training Center and will be required to travel to other campuses to meet operational requirements. This full-time position will report to Jon Byrd, Executive Director of Aviation, and may sometimes vary from normal business hours of the college due to FAA PSI testing scheduling and/or occasional weekend promotional events. This position requires an on-campus work environment presence and does not offer a telework option. *NOTE* This position is located at the Aviation Training Center, not at the Floyd County campus. Duties/Responsibilities: • Conduct FAA knowledge testing per PSI testing standards; • Prepare and manage correspondence, reports and documents; • Organize and coordinate meetings (Advisory Committee); • Take, type and distribute minutes of meetings (Advisory Committee); • Implement and maintain office systems (FAA Records); • Maintain schedules and calendars; • Arrange and confirm appointments (Advisement, FAA Testing, etc.); • Communicate verbally and in writing to answer inquiries and provide information; • Liaison with internal and external contacts; • Coordinate the flow of information both internally and externally; • Operate office equipment; • Manage office supplies; • Distribute incoming correspondence; • Answer, screen and transfer inbound phone calls; • Receive and interact with incoming visitors and clients; • General clerical duties including photocopying and mailing; • Coach and train new faculty and staff; • Provides secretarial and clerical support to management and the program instructors; • Receive visiting guests, determine the nature of the client's business and refer to appropriate personnel; • Answer telephone inquiries and refer to appropriate personnel; • Proofreads and edits documents for content, context, accuracy and consistency; • Maintains filing and record keeping systems; • Maintains office supply inventory; • Other duties assigned. Competencies: • Knowledge of federal and state regulations • Attention to detail and accuracy • Adaptability • Confidentiality • Planning and organizing • Time management • Interpersonal skills • Customer-service orientation • Initiative • Reliability • Stress Tolerance • Communication skills • Skill in the operation of computers. • Oral and written communication skills • Organization and time management skills • Skill in interpersonal relations and in dealing with the public Minimum Qualifications: • High school diploma or equivalent • 5 years' experience providing support at a high level • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite • Knowledge of standard office administrative practices and procedures • Knowledge of business principles • Proficient in spelling, punctuation, grammar, and other English language skills • Proven experience of producing correspondence and documents • Proven experience in information and communication management Preferred Qualifications: • Familiar with the Banner program • Familiar with GNTC policies and procedures • Familiar with TCSG policies and procedures • Aviation based background • Experience in the field of aviation • Six (6) months employment experience • Good command of English language skills (spoken and written). • Capable of multi-tasking • Customer service oriented Physical Demands: Work is typically performed in a classroom or office environment with intermittent sitting, standing, or walking in various settings. The employee occasionally lifts or moves objects to a light to medium weight. Full range of hand and finger motion may be utilized for data entry purposes. If the job involves driving, physical requirements include the ability to operate a vehicle and sit for extended periods. Salary: $36,560 Benefits: If this is a part-time position, no benefits are available. If this is a full-time position, benefits include: 13 paid State holidays, annual and sick leave, a State of Georgia benefits package that includes Health, Dental, Vision, Life, etc. A choice of two retirement systems: Teachers Retirement System of Georgia or the Employee's Retirement System of Georgia based upon position and 401K options. Application Deadline: Open until filled. Application Process: All application packets MUST be completed via the GNTC Online Job Center at www.gntc.edu/about/employment/. We do not accept resumes, transcripts, etc. in any other format except through the Online Job Center. As a part of the application process, interested candidates will also be required to upload documents such as a resume, work references, contact information, education credentials such as licenses, certifications, and transcripts, if applicable and those applicable will be verified prior to beginning employment. Pursuant to college policy, a thorough background investigation, including a criminal history records check, shall be conducted on all candidates prior to employment. Some positions may require a motor vehicle record search, credit history and drug screen. No phone calls or emails please. A Unit of the Technical College System of Georgia Equal Opportunity Employer A unit of the Technical College System of Georgia, as set forth in its student catalog, GNTC complies with the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of or otherwise subjected to unlawful discrimination, harassment or retaliation under any TCSG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law. Title IX and Equity Coordinator: Linda McEntire, Floyd County Campus, Building I Room 105, 706-516-5184, lmcentire@gntc.edu. Minimum Qualifications: High school graduate or equivalent *and* Six (6) months of related work experience. Equal Employment Opportunity Employer The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

Are you an internal caregiver, student, or contingent worker/agency worker at UMass Memorial Health? CLICK HERE to apply through your Workday account. Exemption Status: Non-Exempt Hiring Range: $16.60 - $31.37 Please note that the final offer may vary within this range based on a candidate’s experience, skills, qualifications, and internal equity considerations. Schedule Details: Monday through Friday Scheduled Hours: 8-430 Shift: 1 - Day Shift, 8 Hours (United States of America) Hours: 40 Cost Center: 34000 - 2910 Southbridge Cardiology This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview process. Everyone Is a Caregiver At UMass Memorial Health, everyone is a caregiver – regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 20,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day. The Secretary, Medical Admin Sr provides advanced administrative and clerical support to physicians, advanced practice providers, and clinical staff. In addition to performing the full scope of Secretary, Medical Admin responsibilities, this position may coordinate office operations and staff activities, train and mentor administrative personnel, manage complex scheduling and program support, and serves as the primary liaison for clinical, academic, and administrative functions. The Secretary, Medical Admin Sr ensures the highest standards of professionalism, confidentiality, and customer service while supporting the operational efficiency of the medical office. II. Major Responsibilities • Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. • Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. • Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. • Meeting, Program, and Faculty Support • Arranges and coordinates internal and external meetings; prepares and distributes agendas; records and distributes minutes. • Makes travel arrangements for conferences, meetings, and other events. • May coordinate residency, fellowship, clerkship, or other educational programs, including schedules, requirements, and related documentation, as assigned. • Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. License/Certification/Education: III. Position Qualifications Required: • High School diploma or equivalent. Preferred: • Completion of a medical secretary, medical assistant, or related vocational training program. Experience/Skills: Required: • 2 years of experience in a medical office or healthcare setting. • Proficiency in Microsoft Office Suite and electronic health record (EHR) systems. • Strong organizational, communication, and customer service skills. • Ability to maintain confidentiality of patient and organizational information. • Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: • Previous experience providing administrative support in an academic medical office. • Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. Major Responsibilities • Patient Scheduling, Registration, and Coordination • Schedules and coordinates inpatient and outpatient visits, procedures, and diagnostic testing, collaborating with patients, caregivers, and ancillary services to ensure accuracy and timeliness. • Registers patients, verifies insurance coverage and eligibility, and secures required referrals or authorizations. • Assists with new patient intake, including collecting demographic and insurance information. • Identifies urgent patient-care needs and escalates to providers or clinical staff as appropriate. • Communication and Customer Service • Answers and screens phone calls, responds to routine inquiries, and routes messages to appropriate caregivers. • Greets visitors and patients, determines their needs, provides information on procedures and policies, and ensures a professional, courteous experience. • Serves as liaison between patients, families, and caregivers to promote timely and effective communication. • Escorts patients to examination rooms and chaperones examinations as required. • Documentation, Transcription, and Correspondence • Transcribes medical reports from dictation and produces correspondence, reports, memos, and other documents. • Proofreads and edits materials for grammar, spelling, format, and style. • Composes or prepares standard letters and forms for review. • Prepares, updates, and maintains patient charts, records, and other documentation in accordance with organization standards and HIPAA regulations. • Billing and Financial Processing • Collects patient copayments, processes payments, and maintains records for daily deposits. • Performs on-site charge entry for submission to billing. • Office and Administrative Operations • Prepares and processes routine administrative paperwork, such as expense and purchase requisitions, and time sheets, ensuring timely submission. • Maintains confidential files and records for medical and administrative purposes; coordinates retrieval of records as needed. • Monitors office supply inventory and ensures basic maintenance of office equipment. Required: • Proficiency in Microsoft Office Suite. • Strong organizational, communication, and customer service skills. • Ability to maintain confidentiality of patient and organizational information. • Demonstrated ability to manage multiple priorities in a fast-paced environment. Preferred: • 1 year of experience in a medical office or healthcare setting. • Proficiency in electronic health record (EHR) systems. • Familiarity with medical terminology, insurance authorization processes, and clinical workflows. Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements. IV. Physical Demands and Environmental Conditions Work is considered sedentary. Position requires work indoors in a normal office environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. We’re striving to make respect a part of everything we do at UMass Memorial Health – for our patients, our community and each other. Our six Standards of Respect are: Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day. As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law. If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at talentacquisition@umassmemorial.org. We will make every effort to respond to your request for disability assistance as soon as possible.