Litigation & Commercial Secretary

Johannesburg, South Africa Posted on 24/04/2026

• Executive Legal Support: Provide comprehensive secretarial support almost exclusively to a Senior Commercial and Litigation Director, ensuring efficient workflow and file management.
• Complex Document Production: Execute high-speed Dictaphone typing and advanced formatting for commercial agreements, including tracking changes and managing detailed commentary.
• Litigation Management: Prepare and process High Court and Magistrates Court pleadings, notices, affidavits, default judgement requests, and warrants of execution.
• File & Diary Administration: Maintain a rigorous diary system for approximately 500 active files, ensuring all deadlines and court dates are strictly adhered to.
• Stakeholder Communication: Screen incoming calls and professionally engage with debtors and sheriffs to facilitate file progress.
• Digital Integration: Utilise AJS software for accounting and file management, and leverage Caselines for digital document uploading.
• Compliance & Governance: Assist with FICA screening processes and ensure all documentation meets the firm's quality and regulatory standards.

• Experience: 10-15 years of experience as a Legal Secretary within both Commercial and Litigation departments.
• Technical Skills: Expert-level Dictaphone typing and advanced proficiency in MS Office (specifically tracking changes in Word).
• Litigation Knowledge: Deep understanding of High Court and Magistrates Court procedures and documentation.
• Professionalism: A reliable, punctual, and hard-working individual with a professional disposition.
• Logistics: Reliable own transport is essential.
• Clearances: Must be willing to undergo criminal record and credit bureau screening.

• Proficiency in AJS accounting and file management software.
• Practical experience using Caselines for court submissions.
• Prior experience handling FICA screening and compliance documentation.

• AJS
• Caselines
• MS Office Suite (Advanced Word)
• Dictaphone Typing Software

• Compulsory provident fund with a 5% employer matching contribution.
• 15 days annual leave, plus additional discretionary days granted during the annual December/January office closure.
• Discretionary performance-based bonus depending on the firm's financial performance.
• A stable, professional firm offering a dedicated desk supporting senior leadership.