Legal Secretary

A key position for an energetic and team-orientated Legal Secretary has become available in the Johannesburg offices of ENS within the Mine and Occupational Health and Safety department.

• Effective general office management and administrative support to team members
• Matter management, including matter opening and compliance with FICA and other firm policies.
• Time recording/ Capturing time on Elite system.
• Effective, timely and accurate billing and invoice management
• Debtor management
• Dictaphone typing
• Filing and documentation categoristion and management, including archiving and saving of closed files
• Effectively organising self- and office, including management and scheduling of various team meetings, training events, and other professional activities within the department
• Establish and/or maintain relationships with professionals, support staff, and internal/external clients, and provide administrative assistance to all team members.
• Scheduling and co-ordination of appointments, meetings, and client contacts for the team
• Handling of correspondence and emails
• Diary management
• Management of team member's travel arrangements and meeting scheduling

• Managing all administrative aspects of the practice timely and accurately
• Preparation of accounts and debt management
• Technologically savvy and proactive in respect of computer programmes applicable to practice management
• Providing pro-active support and assistance with respect to all aspects of the practice by becoming involved in team members' practice management.
• Providing effective verbal and written communication in addressing internal and external clients' requests and expectations
• Prioritising tasks when under pressure

• Sound secretarial skills with the ability to display initiative.
• Strong administrative skills
• Team player, professional, flexible, and friendly, with a genuine interest in the activities of the competition department and team members, i.e., a people's person
• Possess highly developed interpersonal and communications skills, and a good telephone manner.
• Excellent computer / typing skills.
• Sense of confidentiality, urgency, and the ability to work under pressure
• High energy levels
• To be proactive in offering assistance and follow-ups
• Prioritising tasks and being available to give priority to prioritised tasks when under pressure.
• A high standard of efficiency in managing tasks, dealing with people, and creating a general professional atmosphere.
• Strong attention to detail / accuracy and good turn-around time for tasks

• Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook, Excel, and Elite
• Good working knowledge of the time recording, client accounts, and billing system
• Excellent English language skills
• Matric Certificate
• Candidate should have at least 5 years' experience in a secretarial role
• Previous experience working in a law firm environment
• Secretarial qualification/diploma or other related qualification (preferred)

ENS is committed to transformation and achieving equity in its workplaces. Preference will therefore be given to suitably qualified and skilled EE candidates. The closing date for all applications is close of business on 30 April 2026.