Junior Administrative Assistant - Cape Town office based position

We are seeking a highly organised, proactive, and detail-oriented Junior Administrative Assistant to support Senior Management with day-to-day administrative operations, basic HR coordination, recruitment administration, and CV screening activities. This role is ideal for someone early in their career who is eager to gain exposure to executive support, HR administration, and recruitment processes within a fast-paced professional environment.

This position offers an excellent opportunity for someone looking to grow professionally, develop new skills, and gain valuable experience across administration, HR, and recruitment functions while working closely with senior leadership. The position is office based in our Cape Town Office.

• Provide day-to-day administrative assistance to the COO
• Organise and maintain digital documents, files, and records
• Coordinate office logistics and general administrative tasks

• Assist with employee onboarding documentation and filing
• Maintain employee records and HR databases
• Support leave tracking and basic HR reporting
• Assist with policy distribution and internal HR communication
• Coordinate training sessions, interviews, and HR meetings

• Assist with the end-to-end recruitment process, including drafting job advertisements, posting vacancies, and maintaining accurate job descriptions
• Source and screen candidates through LinkedIn and other recruitment platforms
• Manage candidate communication and provide a professional recruitment experience throughout the hiring process
• Coordinate interview scheduling, calendars, and logistics across multiple time zones
• Liaise closely with hiring managers and stakeholders regarding role requirements and candidate suitability
• Maintain accurate recruitment records and applicant tracking systems (ATS)
• Support recruitment reporting, workflow improvements, and general talent acquisition administration

• 1-3 years' experience in administrative support, including coordination, recruitment experience optional
• Highly organised with strong attention to detail
• Excellent communication skills (written and verbal)
• Ability to manage multiple roles and priorities simultaneously
• Comfortable working in a fast-paced, high-performance environment
• Proactive, reliable, and solutions-oriented

• Strong organisational and time management skills
• Excellent verbal and written communication abilities
• High attention to detail and confidentiality
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Ability to multitask and work in a fast-paced environment
• Professional, dependable, and eager to learn
• Strong interpersonal skills and a positive attitude

• Someone who takes ownership and pride in their work
• A natural organiser who thrives on structure and efficiency
• A strong communicator who can represent the business professionally
• A quick learner who can leverage tools and systems effectively
• Someone ambitious and eager to grow within recruitment

• Exposure to end-to-end recruitment across international markets
• Opportunity to work closely with senior stakeholders and hiring managers
• A fast-paced, entrepreneurial environment where you can grow quickly
• Real responsibility and the ability to make a meaningful impact