Word Processors and Typists
What is a Word Processors and Typists?
Word Processors and Typists are professionals who specialize in using computer software to create, format, and edit written documents. Their primary role involves typing text quickly and accurately, often from handwritten or dictated material. These individuals are essential in various industries, providing essential support in administrative, legal, medical, and corporate environments. They are skilled in the use of word processing software, spreadsheets, and other relevant applications, allowing them to produce a wide range of documents, including reports, letters, memos, and presentations.
In addition to typing duties, Word Processors and Typists may be responsible for proofreading and editing documents to ensure accuracy and clarity. They must be detail-oriented and possess strong grammar and punctuation skills to enhance the quality of written communication. Often, they collaborate with other staff members to gather information and understand project requirements, contributing to a smooth workflow within an organization.
With the growing reliance on technology, Word Processors and Typists are increasingly expected to have proficiency in various software applications and may need to adapt to new technologies continually. The role can also encompass data entry tasks, organizing files, and maintaining records, highlighting the importance of organizational skills in their day-to-day responsibilities. Overall, Word Processors and Typists play a crucial role in ensuring efficient communication and documentation within organizations.
Tasks
- Perform other clerical duties, such as answering telephone, sorting and distributing mail, running errands or sending faxes.
- Check completed work for spelling, grammar, punctuation, and format.
- File and store completed documents on computer hard drive or disk, or maintain a computer filing system to store, retrieve, update, and delete documents.
- Print and make copies of work.
- Transmit work electronically to other locations.
Technology Skills
- Office suite software
- Presentation software
- Customer relationship management CRM software
- Electronic mail software
- Enterprise resource planning ERP software
Tools Used
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Personal computers
- Photocopiers
- Typewriters
- Paper shredding machines or accessories
- Laser fax machine
Knowledge
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Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
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English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
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Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
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Computers and Electronics
Knowledge of circuit boards, processors, chips, electronic equipment, and computer hardware and software, including applications and programming.
Skills
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Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
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Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
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Writing
Communicating effectively in writing as appropriate for the needs of the audience.
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Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
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Speaking
Talking to others to convey information effectively.
Abilities
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Near Vision
The ability to see details at close range (within a few feet of the observer).
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Written Comprehension
The ability to read and understand information and ideas presented in writing.
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Speech Recognition
The ability to identify and understand the speech of another person.
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Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
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Written Expression
The ability to communicate information and ideas in writing so others will understand.
Education
How much education does a new hire need to perform a job in this occupation?
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High school diploma or equivalent
or: GED, High School Equivalency Certificate
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Some college, no degree
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Associate's degree
Work Activities
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Working with Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
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Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
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Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
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Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
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Performing Administrative Activities
Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
Detailed Work Activities
- Answer telephones to direct calls or provide information.
- Distribute incoming mail.
- Sort mail.
- Proofread documents, records, or other files to ensure accuracy.
- Store records or related materials.
Work Interests
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Conventional
Work involves following procedures and regulations to organize information or data, typically in a business setting. Conventional occupations are often associated with office work, accounting, mathematics/statistics, information technology, finance, or human resources.
Job Outlook
Projected salary and job growth
$33160.0 - $62280.0
New job opportunities are less likely in the future. : Below Average
Assessment
Related assessments and tests
No assessment available.