TRAFFIC
KwaZulu-Natal
Permanent - Receptionist - eThekwini (Durban) - South Africa
Unique Personnel (Pty) Ltd
Job Description
- Perform reception duties on a daily basis.
- Manage, order, and maintain office consumables with accurate record-keeping of stock.
- Ensure cost-effective management of suppliers for consumables.
- Oversee office and warehouse maintenance, coordinating with landlord / contractors as needed.
- Ensure compliance with Health and Safety regulations.
- Maintain and update ISO documentation.
- Manage cleaner schedules and performance.
- Handle payments to vendors and suppliers, ensuring proper documentation and allocation.
- Maintain and manage all necessary certifications.
- Process petty cash for the branch ensuring monthly balance.
- Control expenses by monitoring office and maintenance costs.
- Ensure all purchases follow company procurement procedures.
- Obtain and compare quotations for maintenance and consumables.
- Prevent wastage and pilferage through accurate stock management.
- Provide professional and friendly interactions when assisting at reception.
- Ensure meeting areas and office spaces are clean and well-maintained.
- Arrange and manage refreshments for visitors and internal meetings.
- Assist managers with event planning for customer/staff events.
- Daily warehouse checklists.
- Update weekly checklist files.
- Report deviations to the SHE Rep and Warehouse Manager.
- Ensure that cleaning staff follow the cleaning SOP.
- Contribute towards continuous improvement through submitting improvements based on being measurable.
- Ensure compliance with company policies and standard operating procedures (SOPs).
- Contribute to continuous improvement by identifying areas for efficiency gains.
- Monitor and maintain quality service levels across office operations.
- Responsible for all external audits for OHS and ISO maintenance.
- Identify risks in and propose mitigation.
- Ensure all communication related to risks and losses is documented.
- Report and address discrepancies in operational activities.
About This Role
Career insights for Receptionists and Information Clerks positions
Salary Benchmark
$35,840/year
Source: O*NET (USD)
Job Outlook
This career will have large numbers of openings.
Key Skills for This Role
Speaking
Active Listening
Service Orientation
Critical Thinking
Reading Comprehension
Common Technologies
Email software
HCL Notes
Microsoft Outlook 365
Post-it App
Google Docs
Microsoft Word 365
Claim processing system software
Claris FileMaker
Receptionists and Information Clerks Insights
Job Outlook
This career will have large numbers of openings.