Office Coordinator

Be part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility. Grow your career through skills development, hands on learning, and exposure to senior leadership. Enjoy work life balance and a professional work environment in Rustenburg.

The Office Coordinator plays a vital role in maintaining the smooth operation of the division by providing administrative support to ensure efficient day to day operations.

• Business unit diary management
• Perform general administrative duties, including photocopying, scanning, mailing, and filing.
• Assist in the preparation of reports, presentations, and other documents.
• Centralised travel desk management, including booking of flights, car hire and accommodation.
• Assist with Hubspot client maintenance
• Assist in the preparation of tender documents and ensure accurate submission on time
• Schedule and prepare meetings, appointments, conferences, events, and training for the office, and arrange travel for the assurance staff.
• Manage the planner for resource allocation to projects.
• Keep track of office expenses and reimbursements.
• Assist with P&A duties such as career fairs, onboarding of trainees, induction, etc.
• Pull regular Learn Connect progress reports, track completion of required modules, send reminders, verify quarterly completion data, and submit to L&D.

• Schedule and prepare / coordinate meetings, conferences, events, and training.
• Manage diaries for Directors.
• Schedule, assist, and coordinate meetings, appointments, and travel arrangements.
• Call screening, conference call preparations & Teams meeting scheduling.
• H&S rep reporting.
• Regional PO management (processing, follow up, etc.).
• Project communication to regions GOA.

• Knowledge management/BI representative for BU.
• Enter data accurately into databases and maintain updated records.
• PO creation and follow up with Finance team.
• Keep track of department expenses and reimbursements.

• Facilitate travel desk requirements.
• Assist colleagues with tasks as needed.
• Collaborate with team members to ensure efficient workflow.
• Provide support during special projects and events.
• Tracking LearnConnect completion progress and submitting reports to L&D.
• Office equipment, maintenance sourcing and management of stock and items.
• Reporting on various items to GOA Forum.
• Assist with risk management requirements and adherence.
• Facilitate tender requirements with centralized tender function.

• Utilize office software such as word processing, spreadsheets, and presentation tools.
• Troubleshoot basic technical issues and coordinate with IT support when necessary.
• Formatting presentations for Directors and staff.

• Office Administration Diploma.
• Proficient in Excel and PowerPoint.
• 3 - 5 years' work experience.
• Proven experience as an office assistant, personal assistant or in a relevant administrative role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Attention to detail and problem solving skills.
• Ability to work independently and collaboratively in a team.