Executive Assistant

We're looking for a highly organized, confident Executive Assistant to support a fast-moving US-based executive who runs multiple businesses across technology, recruitment, and e-commerce.

This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to chaos, and isn't afraid to hold senior stakeholders accountable to timelines and priorities.

You'll act as a right-hand partner - driving projects forward, managing priorities, and ensuring nothing slips through the cracks across multiple ventures.

• Act as the Executive's right-hand partner across multiple businesses
• Own project timelines and track deliverables across different teams
• Create agendas and ensure meetings are structured and outcome-driven
• Follow up with internal managers to ensure action items are completed
• Proactively flag risks, delays, and blockers
• Organise priorities and help translate ideas into execution
• Keep key initiatives moving forward when the Executive is in back-to-back meetings
• Support light decision-making and operational follow-ups over time

• 3+ years' experience as an Executive Assistant, Project Coordinator, or Operations Assistant
• Strong project management and organisational skills
• Confident communicator who can be assertive when needed
• Comfortable working with senior stakeholders and managers
• Highly structured thinker who comes prepared to meetings; proactive, detail oriented, and reliable
• Able to manage multiple projects across different business lines
• Tech savvy (comfortable with tools like Google Workspace, Notion, Asana, Click Up, Slack, etc.)

• Experience supporting founders, executives, or leadership teams
• Experience working across multiple businesses or startups
• Strong decision making and problem solving ability
• Exposure to tech or product teams

• Meetings are structured and productive
• Projects move forward on time
• Action items don't get forgotten
• The Executive feels supported, organised, and held accountable

$600 - $800 a month

Part-time: 20 hours per week to start. Potential to increase to full-time over time.

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$500 entry monthly raffle

NO TRACKER. NO PROBLEM