Administrator

Reference: 11076 CM
Consultant: Christa Mostert

• Act as the first point of contact for residents and manage all incoming calls, emails, and queries
• Maintain reception area, office equipment, and office supplies
• Manage correspondence, filing systems, and distribution of post
• Maintain and update resident, owner, tenant, and pet registers
• Coordinate property transfers, estate agent accreditations, and security updates
• Manage bookings for facilities such as the Chapel and Park
• Assist with budget preparation and collect input from committees
• Process invoices, payments, and maintain financial records including cash flow and asset registers
• Capture and manage maintenance quotations and staff leave records
• Coordinate HOA meetings, prepare agendas, and compile and distribute minutes

• Matric / Grade 12 (National Senior Certificate)
• Relevant diploma or certificate in Office Administration (advantageous)
• Previous experience in an administrative role (estate/property environment advantageous)
• Proficiency in Microsoft Office (Word, Excel, Teams)
• Experience with estate or admin systems (e.g., My Estate Life) advantageous
• Strong organisational and administrative skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and prioritise effectively
• Ability to work independently and take initiative