Administrator

To provide comprehensive administrative support to the relevant Manager and or Supervisor(s); coordinate procurement requisitions and verify that month contract payments are made; send all required source documents timeously to creditors for payment and provide secretarial support that include the arrangement of meetings and travel and accommodation, the taking and distribution of minutes, distribution of mail, couriering of packages, and other as may be required.

• Capture data, maintain confidentiality, and ensure safekeeping.
• Order, distribute and control stationery and refreshments as per policy stipulations.
• Check and respond to e-mails accurately and timeously.
• Perform any other administrative tasks as instructed by the relevant manager.
• Arrange all meetings timeously and inform participants properly of the agenda, venue, and time.
• Distribute all documentation for meetings timeously, namely agenda, minutes of the previous meeting, presentation, etc. to participants.
• Ensure that meeting packs are professionally prepared.
• Take minutes in meetings when required and transcribe.
• Ensure that documents are typed accurately and timeously.
• Arrange travel and accommodation when required to.
• Process mail and receive and dispatch couriered packages.
• Submit purchase requisitions for TS in accordance with the Procurement process.
• Follow-up on official orders with suppliers.
• Send all source documents to creditors timeously for payment.
• Ensure that all monthly contract payments are done.
• Assist Creditors department with updated monthly statements from suppliers and or any other information needed.
• Implement ISO procedures as per the Quality Management manual.
• Continuously follow-up on Continuous Improvement Reports.
• Develop and maintain sound working relationships with internal and external stakeholders.
• Liaise with and engage relevant stakeholders in dealing with issues and queries and assist with communication to and from the Head's office.

• Grade 12 or equivalent
• At least 3 years office administration experience or equivalent