Administrator/Receptionist

The ADvTECH Schools Division is a leader in private education in South Africa, committed to developing future-focused, high-performing schools. We are seeking a dynamic and highly organised Administrator to support the efficient running of a brand-new school, opening in 2027, while contributing to our people practices and brand presence.

This is a multifaceted role suited to someone who thrives in a fast-paced environment and enjoys working across administration, HR, and marketing functions.

• Manage front office operations, including reception and switchboard
• Maintain accurate learner records, applications, and admissions data
• Support the enrolment process from enquiry to registration
• Provide general administrative support to school management
• Coordinate diaries, meetings, and appointments
• Assist with examination administration processes
• Prepare and format school documentation, reports, and communication
• Maintain filing systems (digital and manual)

• Assist with day-to-day HR administration (staff records, onboarding documentation, leave tracking)
• Support recruitment processes (scheduling interviews, candidate communication)
• Support hire-to-retire processes
• Ensure compliance with HR policies and confidentiality standards
• Assist with staff onboarding and induction processes
• Maintain accurate and up-to-date employee records

• Support the implementation of school marketing initiatives
• Assist with social media content creation and updates
• Coordinate and compile the school newsletter
• Liaise with the central marketing team where required
• Support the promotion of the school through events, open days, and campaigns
• Ensure consistent and professional school branding in all communication

• Assist in planning and coordinating school events and functions
• Support internal and external stakeholder engagement activities

• Support the use and administration of the Student Information System
• Assist with report administration and data accuracy

• Strong organisational and time management skills
• Excellent written and verbal communication
• High attention to detail and accuracy
• Ability to multitask and work under pressure
• Professional, approachable, and service-oriented
• Strong sense of confidentiality and discretion
• Proactive, energetic, and solutions-driven
• Ability to work both independently and as part of a team
• Digitally proficient with strong MS Office skills

• Minimum: Matric (or equivalent)
• Relevant administrative or secretarial qualification (advantageous)
• At least 2 years' experience in an administrative role (school environment preferred)
• Experience with HR administration and/or marketing support would be highly advantageous
• Experience working with a Student Information System is beneficial

Starting date: 1 July 2026