Admin Assistant

Johannesburg, South Africa Posted on 21/04/2026

Dental compliance and chasing up outstanding docs / Audits / GDC register checks /

Unsigned lists

Patients with no future appointments

Recalls- check they are being completed

Chasing- EG Danny jobs

Booking in services on equipment / legionella / fire alarms etc

Interviewing new staff

Locum staff (brighton area see if there are cheaper staff available)

Better deals on indemnity insurance

Check patients without raised

Checked deleted Band 1 claims for dentist wages

Check reception private booking list

TASKS allocated by pkc and mb

Stock ordering and deals

Check cctv at reception and surgeries and staff activity

Check takings from the day before

Populating the UDA lists for dentist, therapist, oral surgeons and VT at performer and practice level montly

Lab bills- checking for competitive prices

PA list

Prepare spreadsheets for associate performance

Bookings check for white space

Phone stats - number of calls etc

Rego- IMOS bookings / normal practice rego- are responses being completed

UDA targets

Handpiece repairs- monitor with serial numbers , where being sent to , prices

Keeping track of visa paperwork for overseas staff

Checking staff timesheets

Checking prison DC- docs up to date

Clinical waste deals - are we paying too much?

Check nhs.net emails / emails- are replies being completed / create a standard reply for patients

Draft group practice emails to send out to staff (eg CQC updates, infection control, how to use fire extinguishers , how to deal with medical emergencies etc)

Update practice policies / check they are correct

Chase labs for missing labwork

Dentist wages sheets

Sickness- is it being recorded onto DC

VT holidays

Friends and family tests completed monthly and scanned

Clinical waste transfer notes scanned on for the month

Google reviews

PA list

Check staff that have left have been deactivated on- rego / DC / windows logins / pearl