SENIOR REGISTRATION OFFICER

Nature of Appointment: Permanent Appointment

Salary: R per annum (Level 08) plus benefits

Centre: Central Office

Ref: TNC/CO/25 - 06/4

• Matric/NQF Level 4 Certificate plus a recognised Degree/ National Diploma in Business Administration, Public Management/ administration or any relevant qualification. An Honours degree or NQF Level 8 qualification will be an added advantage.
• Minimum of at least 2-3 years working experience on student admission, enrolment, registration, examination processes, office management & record management in a college/university/school administration environment. Experience in the post schooling education and training (PSET) sector is an added advantage.
• Knowledge of ADAPTIT registration modules, and proven knowledge of storage and retrieval procedures in the working environment. Proven report writing and presentation skills in the public sector and its legislation framework.
• Sound knowledge and understanding of the ITS student data system. In-depth knowledge of retrieval of reports, student data, validation, verification, examination administration and submissions of examination data.
• Knowledge of the enrolment Standard Operating Processes (SOP), enrolment verification, completeness testing, monitoring, screening and selection of applicants. Thorough knowledge of the application process of ITS, CAS and CACH systems.
• Understanding of all relevant Human Resources legislative framework and regulations. Problem solving and analysis, planning, organising and time management, computer literacy, service delivery innovation, client orientation and customer focus, communication and information management in a Data Management/ TVET MIS environment, application of the MS Office Package (Word, PowerPoint, Excel), and a valid driver's licence.

• Develop and implement management plans for student enrolment, registration and monitoring; manage student enrolment in line with targets; establish training plans to ensure compliance with enrolment standardisation processes and oversee student registration activities at all campuses.
• Provide support to campuses on administration matters, supervise record management and preliminary student data validation processes, oversee training and compliance with standardised enrolment processes, manage and verify preliminary entry files of all student data before submission to DHET, lead screening and selection processes for the Selection Committee, and execute resolutions taken by the Selection Committee.
• Support validity, completeness testing, survey hub process and audits; implement the Central Application System from DHET; achieve staff results through communication of job expectations, planning, monitoring, appraising job results, coordinating systems, policies and procedures.
• Use various tools, extract data to facilitate statistical reporting, interact with service providers regarding upgrades and assistance requests, maintain data on student registration and submit monthly, quarterly and annual reports to management and DHET.
• Compile monthly, quarterly and annual reports; ensure overall supervision and coordination of student registration, career counselling, career exhibition services, guidance and testing of students, choice and placement within programmes, and maintenance of the database of students enrolled in programmes across all campuses.
• Ensure the learner profiler is linked with the application platform, oversee the administration of the registration, and implement and support the DHET Central Application System (CAS) and related survey/audit processes.

Preference will be given to persons from designated groups, especially with regards to race, gender, and disability. People with disability are encouraged to apply.