Senior Faculty Officer (AD.08)

The Faculty of Health Sciences, Registrar's Office is seeking to appoint a Senior Faculty Officer. The faculty office is responsible for student administration in respect of admissions, registration, assessment, graduation and records management.

The successful candidate will report to the Deputy Faculty Registrar: Undergraduate within the Faculty of Health Sciences, which is committed to leveraging innovative technologies to enhance undergraduate student administrative processes. This role is ideal for self-motivated individuals who are passionate about providing high-quality customer service and have a strong attention to detail.

A minimum of a Bachelors' degree, or equivalent, NQF Level 07, with a minimum of 5 years relevant student academic administration experience in a university environment.

• High levels of computer literacy, be proficient in Microsoft Office/365. Experience in using the Student Information Management System (SIMS), would be an advantage.
• Understanding of University environment: especially faculty administration, policies and procedures
• Good communication skills (verbal and written) and be responsive to enquiries
• Attention to detail, with the ability to identify, analyse and solve problems
• Demonstrated evidence of good interpersonal relationships and the ability to work within a team
• Ability to work under pressure on multiple tasks, working to tight deadlines
• Good time management, planning- and implementation skills
• The ability to make policy driven and informed decisions

• Management of admissions processes (enquiries, applications, selection) for undergraduate degree programmes. Management of Admissions Processes (Graduate Entry Medical Programme (GEMP) and the Bachelor of Clinical Medical Practice (BCMP) Programmes).
• Management of academic registration (annual system testing, communication, online- and manual registration, curriculum advisement, quality assurance)
• Coordinate all logistical, operational, and financial aspects of the WAPT, liaising with academic and administrative stakeholders to ensure a smooth testing process, accurate result communication, and comprehensive reporting.
• Oversee the registration and integration of Cuban-trained medical students, ensuring effective coordination with the Fees Office, Family Medicine, and other departments for seamless processing, support, and stipend administration.
• Student Records Management (maintenance and data integrity)
• Examination (pre- and post, Board of Examiners' meetings) processes
• Graduation (assistance with preparation for graduation, compiling the Hippocratic Oath Book, ordering academic transcripts, and verifying certificates)
• Servicing Faculty Standing Committees / Working Groups
• Supervision of staff

Please submit a covering letter explicitly addressing your suitability with respect to the key responsibilities of the position together with a detailed Curriculum Vitae with names, addresses, contact numbers and e-mail addresses of 3 referees. Please also attach certified copies of degrees/diplomas.

External applicants are invited to apply, by registering their profile on the Wits i-recruitment platform located at and submitting their application. Internal employees are invited to apply directly on Oracle by following the path: iWits /Self Service application/Apply for a job.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right to verify all information provided by candidates. Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.