Permanent - Operations Administrator - Tshwane (Pretoria) - South Africa

• To coordinate the administrative activities at Branch level in consultation with the provincial office in terms of financial function as well as management of information and reporting systems.

Key Performance Areas

• Coordinate the financial administration activities at Branch Level.
• Provide data capturing services at Branch level.
• Coordinate the asset management activities at Branch level.
• Provide administrative support at Branch level.

Coordinate the financial administration activities at Branch Level

• Administration and consolidation of petty cash
• Identify service providers for rotation purposes
• Coordination of procurement and payment processes aligned to the organizations financial policy & Procedures and SCM policy
• Compile and submit monthly report on purchase orders, deviations and commitments issued.
• Service provider contract administration
• Provide administrative support in terms of subsistence and travel claims for branch staff

Provide data capturing services at the Branch

• Capture and verify Service Provider data accurately into relevant information management system
• Commit and file as per database requirements
• Capture bulk registrations
• Capture CSSs, IAs and success stories

Coordinate the asset management activities at Branch level

• Maintenance of Branch assets
• Maintenance and reconciliation of pool vehicle usage
• Maintenance of assets register
• Identify assets for disposal purposes

Provide administrative support at Branch level

• Implement effective record keeping and document management system for SP Files.
• Create and maintain Performance Reporting files (MOV)
• Compile monthly Operational Branch reports for verification by the branch manager
• Coordinate health and safety issues

Required Minimum Qualification

• Grade 12 and a Certificate (NQF Level 5) in Office Administration

Required Work Experience

• 2-3 years' experience in a similar environment
• Able to demonstrate:
• Prior experience of information management system
• Comprehensive knowledge of administrative duties and responsibilities