Nursing Manager Secretary

A vacancy exists for a Nursing Manager Secretary at Life Hilton Private Hospital, reporting to the Nursing Manager. The position is responsible for providing full secretarial and administration support to the Nursing and HR Functions.

• Diary management
• Typing and formatting all relevant correspondence and other documentation in MS Word
• Creating and updating relevant spreadsheets in MS Excel
• Designing and formatting of presentations on MS PowerPoint
• Managing and maintaining an efficient filing system
• Dealing with telephonic enquiries for managers
• Travel arrangements
• Ordering and receipting of Nursing and Stationary invoices on SAP
• Management of the stationery storage
• Resolve queries on agency invoices as well as preparation of agency reconciliation on Excel
• Control over the uniform ordering, receipting and issuing process
• Submission of reimbursement documents and expense claims
• Scheduling meetings and all associated arrangements; including taking minutes of the meetings
• Interfacing professionally with internal and external customers
• Assist in arranging Nursing functions and conferences
• Preparation of Audit files, DOH, OHSC, SANC etc
• General Administration Work as required
• Patient care rounds

• Matric
• Fluent in English
• A secretarial diploma would be an advantage
• SAP Experience would be an advantage
• Secretarial / administration experience
• Proven training in and knowledge of MS Office is a pre requisite
• Accuracy, speed and attention to detail are important, as are good language and grammar skills

• Problem-solving, analysis and judgement
• Resilience
• Engaging diversity
• Verbal & written communication and presentation
• Drive & energy
• Ethical behaviour
• Building relationships
• Customer responsiveness
• Organisational awareness
• Excellence orientation

Life Healthcare is an Equal Opportunity Employer.