JUNIOR PROCUREMENT ADMINISTRATOR

The St Stithians College Finance Department welcomes applications for the above-mentioned position, which will be available 01 July 2026. The role requires passion, commitment, innovative thinking, and high levels of integrity.

The Junior Procurement Administrator provides essential administrative and operational support to the Procurement function. This position supports the Procurement Manager and Procurement Specialist in ensuring efficient, compliant, and cost-effective procurement operations across the College.

• Assist with processing purchase requisitions and purchase orders in line with procurement policies
• Capture, update, and maintain procurement data accurately within procurement systems and spreadsheets
• Support the resolution of discrepancies between purchase orders, delivery notes, and invoices
• Track and file procurement documentation (quotes, contracts, approvals, supplier records)
• Assist with supplier onboarding and maintaining supplier master dataMaintain a supplier database, ensuring records are up to date and compliant
• Assist with obtaining quotations (RFQs) and maintaining comparative schedules
• Assist with basic spend analysis and reporting
• Support B-BBEE documentation tracking and reporting requirements
• Ensure procurement documentation is complete and audit ready
• Liaise with internal departments to follow up on requisitions and procurement queries
• Provide day to day administrative support to procurement users
• Assist with scheduling procurement meetings and maintaining action logs
• Support users on basic procurement system queries (e.g. ERP or e procurement tools)
• Assist with identifying manual process inefficiencies and opportunities for improvement

• 1-2 years' experience in a procurement, purchasing, or finance administrative role
• Relevant Procurement Qualification (CIPS Level 3 or 4 would be advantageous)
• Good organisational and time management skills
• Effective written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Any staff member working with a school is required to have a Sexual Offenders Clearance Certificate

St Stithians College is an Equal Opportunity Employer and makes appointments within the context of its transformation imperatives.