Procurement Clerks
What is a Procurement Clerk?
A Procurement Clerk is a professional responsible for supporting the purchasing department of an organization by managing and executing various procurement activities. Their primary functions include preparing purchase orders, processing requisitions, maintaining inventory records, and ensuring that acquisition processes comply with company policies. Procurement Clerks work closely with suppliers to negotiate prices, place orders, and track shipments to ensure timely delivery of goods and services. They play a crucial role in facilitating communication between the purchasing team and vendors while helping the organization obtain the necessary materials and services efficiently. Often, these clerks are tasked with updating databases and handling documentation to maintain accurate records of purchases, expenditures, and supplier performance, contributing significantly to the overall operational efficiency of the organization.
Tasks
- Track the status of requisitions, contracts, and orders.
- Perform buying duties when necessary.
- Prepare purchase orders and send copies to suppliers and to departments originating requests.
- Calculate costs of orders, and charge or forward invoices to appropriate accounts.
- Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
Technology Skills
- Enterprise resource planning ERP software
- Presentation software
- Data base user interface and query software
- Spreadsheet software
- Electronic mail software
Tools Used
- Photocopiers
- Scanners
- Cash registers
- Special purpose telephones
- Laser fax machine
Knowledge
-
English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
-
Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
-
Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
-
Economics and Accounting
Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
-
Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Skills
-
Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
-
Speaking
Talking to others to convey information effectively.
-
Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
-
Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
-
Monitoring
Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Abilities
-
Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
-
Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
-
Near Vision
The ability to see details at close range (within a few feet of the observer).
-
Written Comprehension
The ability to read and understand information and ideas presented in writing.
-
Information Ordering
The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Education
How much education does a new hire need to perform a job in this occupation?
-
High school diploma or equivalent
or: GED, High School Equivalency Certificate
-
Bachelor's degree
-
Some college, no degree
Work Activities
-
Working with Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
-
Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
-
Getting Information
Observing, receiving, and otherwise obtaining information from all relevant sources.
-
Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
-
Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
Detailed Work Activities
- Maintain operational records.
- Order materials, supplies, or equipment.
- Prepare documentation for contracts, transactions, or regulatory compliance.
- Send information, materials or documentation.
- Calculate costs of goods or services.
Work Interests
-
Conventional
Work involves following procedures and regulations to organize information or data, typically in a business setting. Conventional occupations are often associated with office work, accounting, mathematics/statistics, information technology, finance, or human resources.
-
Enterprising
Work involves managing, negotiating, marketing, or selling, typically in a business setting, or leading or advising people in political and legal situations. Enterprising occupations are often associated with business initiatives, sales, marketing/advertising, finance, management/administration, professional advising, public speaking, politics, or law.
Job Outlook
Projected salary and job growth
$34520.0 - $63140.0
New job opportunities are less likely in the future. : Below Average
Assessment
Related assessments and tests
No assessment available.