Johannesburg Office Manager

Office Operations & Facilities Management: Oversee the full operational management of the office, ensuring a professional, efficient, and well maintained environment. Manage facilities, maintenance, cleaning, security, and service providers, ensuring high service delivery standards. Liaise with building management and external vendors to resolve operational issues and maintain compliance. Coordinate office space planning, seating arrangements, and office moves where required.

Act as the central point of contact for internal stakeholders, including senior management, HR, and global teams. Manage supplier relationships, including contract negotiation, performance monitoring, and cost control. Drive vendor onboarding processes, including compliance requirements and payment coordination.

Manage office operating expenses, including cafeteria, maintenance, and supplier costs. Track budgets, analyse spend, and identify cost saving opportunities. Ensure accurate allocation of expenses to cost centres and alignment with internal financial controls.

Plan and execute corporate events, team engagements, and executive visits. Coordinate travel logistics, including flights, accommodation, and transfers for staff and visitors. Manage off site events, conferences, and internal initiatives from concept through to execution.

Oversee reception operations, ensuring a professional and welcoming experience for all visitors. Implement and maintain processes for visitor management, meeting room coordination, and internal communication. Supervise and support reception and support staff, ensuring high performance and accountability.

Ensure compliance with health and safety regulations, including emergency procedures and evacuation protocols. Coordinate drills, inductions, and safety communications.

Develop and implement efficient administrative processes and policies. Support internal teams with operational requirements and problem solving. Continuously improve systems, reporting, and workflows to enhance productivity.

• Proven experience as an Office Manager or in a similar senior administrative/operations role.
• Strong organisational and multitasking abilities with attention to detail.
• Excellent stakeholder management and communication skills.
• Experience managing budgets, vendors, and facilities.
• Ability to work independently, take initiative, and handle high pressure situations.

• Professional, approachable, and highly reliable.
• Solutions oriented with strong problem solving skills.
• Able to maintain confidentiality and exercise discretion.