Intern - Administration

The International Water Management Institute (IWMI), a CGIAR Research Center, is seeking a highly motivated and skilled individual for an internship focused on office administration related tasks. The internship will be based at IWMI's South Africa office in Pretoria.

Scope of internship

This internship provides a structured, learning-focused opportunity for candidates and offers supervised exposure to front office operations and executive office support within an international research organization.

• Support reception and front office operations, including welcoming visitors, handling general enquiries, managing access, and maintaining a professional office environment.
• Assist with meeting and boardroom coordination, including scheduling, room preparation, basic logistical arrangements, and ensuring meeting spaces are maintained to standard.
• Provide supervised administrative and diary support to the Office of the Country Representative, including calendar coordination, meeting scheduling, reminders, and draft basic correspondence as instructed.
• Support travel and logistical coordination, including compiling travel information, maintaining records, and assisting with compliant submission of travel-related documentation.
• Assist with workshop, events, and meeting logistics, including venue preparation, catering coordination, on-site support, and post-event reset.
• Provide general administrative support to the office, as assigned, aligned with the internship learning objectives.

• Final-year undergraduate or recent graduate in Office Administration, Business Administration, Public Administration and Office Management, or a related field.
• Basic computer literacy, including Microsoft Word, Outlook, and general office applications.
• Ability to communicate clearly and professionally in English.
• Willingness to learn, follow instructions, and work in a professional office environment.
• Prior exposure through internships, Work-Integrated Learning (WIL), vacation work, or part-time administrative roles is an advantage.

Monthly stipend provided by IWMI during the internship period. The duration is 8 months with a possibility of extension based on performance and availability of funds.

Only citizens of South Africa are eligible to apply.

IWMI believes that diversity powers our innovation, contributes to our excellence, and is critical for our mission. We offer a multi-cultural, multi-color, multi-generational and multi-disciplinary working environment. We are consciously creating an inclusive organization that reflects our global character and our commitment to gender equity. We encourage applicants from all cultures, races, ethnicities, religions, sexes, national or regional origins, ages, disability status, sexual orientations, and gender identities.