HR Systems Administrator - Grain Field Chickens Abattoir, Reitz

Grain Field Chickens, a subsidiary of VKB Agriculture (PTY) Ltd, is a dynamic role player in the integrated broiler industry with an abattoir in Reitz in the North Eastern Free State. We offer you the opportunity to establish yourself within a professional, corporate environment in the countryside.

Responsible for ensuring that all the administrative functions for the departments and shifts of responsibility are performed accurately, concisely, timely and according to standard operating procedures.

• Grade 12 or NQF 4 Equivalent.
• An HR related qualification is a must.
• Formal Microsoft Training Certificate will be a definite advantage.
• A minimum of 2 years HR Admin/ Payroll experience.
• Working knowledge of biometric clocking systems & time sheets.
• Previous experience in a FMCG/ manufacturing environment desirable.
• Proven computer/ systems experience i.e., ESS/ Sage People, File Director, MIE Verifications, SharePoint, MS Package, PRP Biometric System.
• Working knowledge of the BCEA, LRA, SDA, Good practices etc.
• Being conversant with the vernacular spoken in the Eastern Free State will be a definite advantage.
• A willingness to work overtime or weekends where necessary.

• Provide administrative support to all Departments within GFC.
• Ensure timeous & accurate actioning of employee time & attendance.
• Ensure strict compliance with all relevant standards of documentation.
• Ensure departmental directives are adhered to in the execution of all tasks.
• Work with electronic documents, shift and attendance registers.
• Data entry/ Capturing of high volumes of data.
• Handling administrative and HR related queries.
• Manage own workload and identify improvements and issues.
• Provide support to the manufacturing teams.
• Provide information and analysis of data as directed/ required.
• Communication with employees and management.

• Daily Headcount: Compare manual registers with PRP and what the supervisors have submitted.
• Leave: Process on ESS and send for approval.
• Claims: Process on ESS and send for approval.
• Scanning of all GFC Payrolls and save to SharePoint and File Director.
• Short Hours & Unpaid Leave: Capture the unpaid list, check the time the employee left the site and capture on the unpaid database and send to Payroll for deductions.
• 3-Day Discrepancies: Monitor and follow up on employees who have been absent for 3 days and more.
• Staff Accounts & Personal Loans: Assisting employees with applications.
• PRP: Roster employees on PRP according to their shift and fix critical errors that appear on their timesheets.
• Timesheets: Print timesheets and send them out every 2nd week, for employees to check if there are any faults and return them for correction.
• Approves and authorises timesheets.
• Enable overtime for employees after receiving overtime authorization from supervisors.
• Pay Queries: Process all pay queries, print out timesheet and load on SharePoint.
• Load new employees on SAGE 300 PEOPLE and assist with any movements for TASK 01 - 04.
• Sort and distribute payslips and IRP5s and assist employees with exit documents.
• Ensure that any changes relating to payroll, such as bank details, job titles, and grade changes, are processed in time on People.
• Assist with the completion of Sanlam Fund documents and loading on SharePoint and File Director.
• Assist with and participate in all HR Projects such as Skills Development/ Learnerships/ Manload Reviews etc.
• Creation and compilation of reports such as pay query report and IR report.
• Provide IR support.
• Will have to relieve other HR team members where required.
• Any other duties as may be required by the department from time to time.

• Must be a team player.
• Ability to prioritise and complete tasks within agreed timelines.
• An open, direct and honest attitude at all times is a must.
• Able to maintain integrity & confidentiality within an HR environment essential.
• Ability to work in a pressurised and time critical environment.
• Excellent communication skills.
• Excellent organisational skills and attention to detail.
• Able to work as part of a team & values self development.
• Must be self motivated, dedicated & able to use own initiative.

VKB Group is an equal opportunity employer. VKB Group's approved Employment Equity Plan and Targets will be considered as part of the recruitment process aligned to VKB Group's Employment Equity & Transformation Strategy. VKB Group actively supports the recruitment of People with Disabilities.