HR Operations Administrator

Sandton, South Africa Posted on 05/21/2026

We are looking for an enthusiastic and people first HROperations Administrator to join our group's Human Capital Division. This is a dynamic, on the ground role that bridges the gap between HR strategy and day to day people operations across our group of entities, primarily in the engineering and technical services sectors. The ideal candidate brings hands on site exposure, a genuine passion for people, and the administrative discipline to support a busy HR function. If you thrive in a fast paced environment, love engaging with employees at all levels, and want to grow your HR career within a diverse industrial group - this role is for you.

• Maintain accurate and up-to-date employee records, personnel files, and HR databases
• Prepare and process employment contracts, appointment letters, variations, and termination documentation
• Manage onboarding administration for new employees including induction packs, system setup, and documentation collection
• Coordinate offboarding processes including exit documentation, final pay confirmations, and equipment returns
• Maintain organisational charts and assist with headcount tracking across group entities

• Assist with the end to end recruitment process including advertising vacancies, screening CVs, and scheduling interviews
• Liaise with hiring managers and candidates in a professional and timely manner
• Conduct reference checks and compile candidate packs for management review
• Maintain a recruitment tracker and ensure all roles are filled within agreed timelines
• Support talent pipeline activities and assist with internship or learnership coordination where applicable

• Serve as a first point of contact for employee queries, directing them appropriately and ensuring timely resolution
• Assist HR management with the administration of disciplinary and grievance processes, including notice preparation and minute taking
• Support the coordination of performance review cycles, including documentation and tracking of completed assessments
• Help facilitate a positive workplace culture by supporting employee engagement initiatives and recognition programmes
• Build trusted relationships with employees across office and site based environments

• Liaise with site managers, supervisors, and project teams to manage workforce HR needs in the field
• Assist with the mobilisation and demobilisation of site based employees, including documentation and compliance checks
• Coordinate medical fitness certificates, safety inductions, and site access documentation in collaboration with SHEQ teams
• Support the tracking of site specific compliance requirements such as induction registers, PPE allocation, and contractor documentation
• Travel to project sites periodically to engage with employees and support HR operations on the ground

• Assist with the collection and verification of leave forms, sick notes, and supporting documentation
• Capture leave data and ensure leave records are accurately maintained in the HR or payroll system
• Liaise with the finance team on payroll input submissions and resolve discrepancies as required
• Generate leave reports and flag excessive leave or non compliance to HR management

• Diploma or Degree in Human Resources Management, Industrial Psychology, or a related field
• 1-3 years of HR administration experience in a generalist or operational HR role
• Demonstrable exposure to engineering, construction, mining, or technical services environments
• Understanding of South African labour legislation (LRA, BCEA, EEA, SDA)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Valid driver's licence and willingness to travel to project sites when required
• Strong written and verbal communication skills in English (additional South African languages advantageous)
• Genuinely people oriented - you care about the employee experience and it shows
• High energy, positive attitude, and the ability to build rapport quickly across all levels of the business
• Organised and detail driven with the ability to manage multiple tasks simultaneously
• Discreet and professional when handling sensitive or confidential employee matters
• Self starter who takes initiative and follows through without being micromanaged
• Resilient and adaptable in a dynamic, fast paced industrial environment
• Strong sense of integrity, fairness, and ethical conduct in all HR matters
• Comfortable working in both office based and site based settings