Finance & People Operations Administrator

Cape Town, South Africa Posted on 08/05/2026

A high-end hospitality management entity is seeking a highly organised and detail-oriented Finance & People Operations Administrator to provide administrative support across finance, procurement, and people operations functions. This is a permanent, full time in office role.

This role is best suited to an individual with strong coordination and administrative skills who is comfortable handling supplier administration, finance-related processing, HR administration, and general operational support in a fast-paced hospitality environment.

The successful candidate will be responsible for ensuring that administrative processes are managed efficiently, accurately, and professionally while supporting multiple departments across the business.

• Process invoices, purchase orders, supplier reconciliations, and payment requests
  
• Maintain accurate financial records and filing systems
  
• Assist with accounts payable administration and expense tracking
  
• Support month-end administrative requirements
  
• Prepare reports, spreadsheets, and supporting documentation
  
• Ensure all finance-related administration is completed accurately and timeously
  

• Coordinate procurement orders and supplier communication
  
• Follow up on deliveries, outstanding orders, and supplier queries
  
• Maintain supplier records, pricing schedules, and procurement documentation
  
• Assist with stock and inventory administration
  
• Support the procurement process for perishable and non-perishable goods
  
• Ensure procurement records and paperwork are updated and compliant
  

• Maintain employee files and HR records
  
• Assist with onboarding and offboarding administration
  
• Coordinate leave forms, contracts, and employee documentation
  
• Support payroll administration by ensuring accurate submission of information
  
• Assist with general HR administration and compliance documentation
  
• Provide administrative support to the people operations function
  

• Provide day-to-day administrative support to various departments
  
• Manage filing systems, records, and confidential documentation
  
• Coordinate meetings, calendars, and internal communication where required
  
• Assist with ad-hoc operational and administrative tasks
  
• Ensure high levels of organisation, professionalism, and accuracy at all times
  

• Diploma in Administration, Finance, HR, Supply Chain, Procurement, or related field advantageous
  
• 3-5 years' administrative experience within procurement, finance, HR, or hospitality
  
• Previous hospitality experience highly advantageous
  
• Experience working with suppliers and procurement administration preferred
  
• Exposure to finance and HR administration beneficial
  
• Strong computer literacy, particularly Microsoft Excel and Office Suite
  
• Excellent organisational and communication skills
  
• Strong administrative and coordination skills
  
• High attention to detail and accuracy
  
• Ability to multitask and prioritise effectively
  
• Occasional work-from-home flexibility for emergencies or personal circumstances
  
• Supportive management team that promotes work-life balance