DC Admin Clerk - Midrand

Dis-Chem Pharmacies' Distribution in Midrand is hiring an Admin Clerk to perform administrative duties in the Distribution Centre in accordance with industry and Dis-Chem standards. The role ensures both legal compliance and customer satisfaction.

• Grade 12 / Matric
• 1 2 years' admin experience
• Basic knowledge of SAP (advantage)
• Basic knowledge of Kronos
• Basic knowledge of Human Resources

• Accurately process all warehouse and sales order credit requests.
• Resolve credit related requests and finalize them continuously.
• Review and maintain follow up system with stores, departments and warehouses.
• Ensure effective communication channels between stores, warehouses and related departments.
• Process all returns within required procedures.
• Investigate and resolve delivery queries, assisting Finance with finalisation.
• Review all warehouse credits, including approval and decline.
• Maintain integrity of captured credit data.

• Accurately maintain all administrative records.
• Keep necessary statistics and records for management reporting.
• Process outsourced company timesheets and distribute pay sheets following SOPs.
• Place weekly stationary orders for Pharmaceutical and/or Cosmetic Departments.
• Place expense orders per management instructions.
• Submit invoices for payment upon delivery, following SOPs.
• Perform general administrative duties as required by the department and management.
• Enter leave forms into Kronos for permanent and outsourced staff.
• Provide clerical support when the Admin Manager is on leave, within authorised authority.

• Verify all Goods Receiving Documents: MIRA invoices, claims for shortages/damages, and Red/Green lights.
• Match goods received details to supplier invoices and delivery notes.
• Refer all errors to the Department Manager and capture credit/invoice data as required.
• Check supplier invoices for total accuracy and verify goods received for all relevant invoices.

• Create and capture purchase orders on SAP for all Distribution Centre sources.
• Ensure SL02 returns and ME2L open return orders balance with each other and physical goods.
• Process all goods issues in compliance with SOPs.
• Accurately capture supplier and distribution orders.

• Make adjustments 701, 702, 551, negative counts, and cycle counts.
• Prepare goods for return to suppliers as prescribed.
• Process returns to suppliers following SOPs.
• Follow up with suppliers to minimise return balances.

• Respond promptly to store queries regarding distribution discrepancies.
• Coordinate with stakeholders and internal departments to resolve queries efficiently.
• Follow up with suppliers on delivery deadlines and provide accurate feedback.
• Build and maintain effective internal and external customer relationships.

• Maintain housekeeping according to Dis-Chem standards and keep the workstation tidy.
• Adhere to Dis-Chem Policies, SOPs, Health and Safety rules, Uniform policy, and Disciplinary and Counselling procedures.

• Computer skills - Excel, PowerPoint, Outlook
• Knowledge of Distribution Centre, logistics, and supply chain operations
• Customer service orientation
• Basic numerical and analytical skills
• Problem solving skills
• Honesty and integrity
• Attention to detail
• Deadline driven

• South African citizen
• MIE, clear criminal and credit records
• Reliable transport

• Market related salary
• Medical aid
• Provident fund
• Staff account

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem's approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem's Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.