Administrative Assistant Job Opportunity at North-West University (Potchefstroom) - Apply Today

Are you an organised and detail-oriented individual with administrative experience in a medical or professional environment? North-West University (NWU) is offering an exciting opportunity for a Temporary Administrative Assistant at its Potchefstroom Campus within the Faculty of Health Sciences.

This position is ideal for candidates who enjoy working in structured environments, handling administrative tasks, and supporting both clients and internal teams.

• Job Title: Administrative Assistant (TB00327)
• Reference Number: nwu_004242
• Location: Potchefstroom, North West
• Contract Type: Temporary (6-month fixed-term)

The successful candidate will be based at the Centre for Health and Human Performance (CHHP) and will be responsible for managing the day-to-day administrative functions of the practice.

The main purpose of this role is to manage all administrative and related responsibilities within the practice. You will play a key role in ensuring smooth operations, efficient communication, and excellent service delivery to clients and staff.

This is a great opportunity for someone who is highly organised, proactive, and able to manage multiple responsibilities effectively.

• Handle reception duties such as answering calls, booking appointments, and assisting clients
• Manage emails and electronic communication
• Schedule and coordinate diaries and appointments
• Maintain online files, including scanning and document management
• Prepare meeting agendas and take minutes
• Assist with Care2Kids projects, including materials preparation and reminders

• Design promotional materials for webinars, workshops, and events
• Assist with posting content on social media platforms
• Create forms and assist with participant registrations
• Develop basic video content for projects and events
• Respond to comments and enquiries on social media
• Help organise logistics for webinars, meetings, and workshops

To qualify for this role, applicants must meet the following requirements:

• At least 2 years' experience working in a medical practice

• Training in office administration, secretarial work, or reception (NQF Level 4)
• Experience using ZOHO e-file management system (at least 1 year)

• Good communication skills and bilingual ability (English plus another SA language)
• Excellent organisational and time management skills
• Ability to manage records, schedules, and data accurately
• Knowledge of medical practice administration
• Strong customer service and interpersonal skills

• Professional and self-motivated
• Trustworthy and able to handle confidential information
• Able to work under pressure and meet deadlines
• Team-oriented but also capable of working independently
• Detail-oriented, assertive, and solution-driven

North-West University is committed to Employment Equity and encourages applications from designated groups in line with its transformation goals.

The Administrative Assistant position at North-West University in Potchefstroom is a great opportunity for candidates with experience in medical administration who are looking to grow their careers in a professional academic setting. With a strong focus on organisation, communication, and client service, this role is perfect for individuals who thrive in structured environments and enjoy supporting teams.

If you meet the requirements, don't miss this opportunity-apply today and take the next step in your career journey!