Human Resources Assistants, Except Payroll and Timekeeping
What is a Human Resources Assistants, Except Payroll and Timekeeping?
Human Resources Assistants, Except Payroll and Timekeeping, are professionals who provide administrative support in various HR functions, excluding payroll and timekeeping operations. These individuals play a pivotal role in helping organizations manage their human resources effectively by assisting with recruitment, onboarding, employee relations, and maintaining personnel records. They often serve as a first point of contact for employees seeking HR-related information, and they help coordinate training and development programs. Additionally, they may aid in the implementation of HR policies and procedures, ensuring compliance with labor laws and regulations. Their work can involve a variety of tasks, including handling employee inquiries, organizing files, scheduling interviews, and supporting performance evaluation processes. This role is essential for the smooth operation of HR departments, contributing to the overall success of the workforce and the organization as a whole.
Tasks
- Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
- Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
- Explain company personnel policies, benefits, and procedures to employees or job applicants.
- Provide assistance in administering employee benefit programs and worker's compensation plans.
- Answer questions regarding examinations, eligibility, salaries, benefits, and other pertinent information.
Technology Skills
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Data base user interface and query software
- Database software
- Claris FileMaker
- Microsoft Access 365
- Word processing software
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Human resources software
- Human resource management software HRMS
- Oracle Cloud HCM
- Oracle Recruiting Cloud
- ADP Workforce Now
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Computer based training software
- Blackboard Learn Ultra
- Blackboard Learning System
- Learning management system LMS
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Electronic mail software
- Email software
- Microsoft Outlook 365
Tools Used
- Photocopiers
- Paper punching or binding machines
- Desktop calculator
- Laser fax machine
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Scanners
Knowledge
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Personnel and Human Resources
Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
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Administrative
Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
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Customer and Personal Service
Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
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Administration and Management
Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
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English Language
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Skills
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Active Listening
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
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Reading Comprehension
Understanding written sentences and paragraphs in work-related documents.
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Speaking
Talking to others to convey information effectively.
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Writing
Communicating effectively in writing as appropriate for the needs of the audience.
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Critical Thinking
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Abilities
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Oral Comprehension
The ability to listen to and understand information and ideas presented through spoken words and sentences.
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Oral Expression
The ability to communicate information and ideas in speaking so others will understand.
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Written Comprehension
The ability to read and understand information and ideas presented in writing.
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Speech Clarity
The ability to speak clearly so others can understand you.
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Written Expression
The ability to communicate information and ideas in writing so others will understand.
Education
How much education does a new hire need to perform a job in this occupation?
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Bachelor's degree
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Associate's degree
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High school diploma or equivalent
or: GED, High School Equivalency Certificate
Work Activities
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Organizing, Planning, and Prioritizing Work
Developing specific goals and plans to prioritize, organize, and accomplish your work.
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Communicating with Supervisors, Peers, or Subordinates
Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
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Working with Computers
Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
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Establishing and Maintaining Interpersonal Relationships
Developing constructive and cooperative working relationships with others, and maintaining them over time.
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Processing Information
Compiling, coding, categorizing, calculating, tabulating, auditing, or verifying information or data.
Detailed Work Activities
- Record personnel information.
- Explain regulations, policies, or procedures.
- Interview employees, customers, or others to collect information.
- Administer personnel recruitment or hiring activities.
- Administer compensation or benefits programs.
Work Interests
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Conventional
Work involves following procedures and regulations to organize information or data, typically in a business setting. Conventional occupations are often associated with office work, accounting, mathematics/statistics, information technology, finance, or human resources.
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Enterprising
Work involves managing, negotiating, marketing, or selling, typically in a business setting, or leading or advising people in political and legal situations. Enterprising occupations are often associated with business initiatives, sales, marketing/advertising, finance, management/administration, professional advising, public speaking, politics, or law.
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Social
Work involves helping, teaching, advising, assisting, or providing service to others. Social occupations are often associated with social, health care, personal service, teaching/education, or religious activities.
Job Outlook
Projected salary and job growth
$34490.0 - $64250.0
New job opportunities are less likely in the future. : Below Average
Assessment
Related assessments and tests
No assessment available.