Talent Coordination Specialist

As a Talent Coordination Specialist, you'll play a key role in keeping the recruitment process running smoothly across a fast-paced, US-focused hiring environment. Working closely with Talent Partners, clients, and candidates, you'll ensure seamless interview coordination, accurate documentation, and a consistently strong candidate experience from first contact through to onboarding.

This role is ideal for someone who thrives on organisation, communication, and structure, and enjoys being at the centre of a high-performing, global recruitment team.

• Coordinate and schedule interviews across multiple stakeholders, ensuring alignment across US time zones
• Liaise directly with clients to confirm interview details and manage logistics end-to-end
• Prepare and format candidate CVs, ensuring accuracy and consistency, along with structured interview notes
• Manage ongoing communication with candidates throughout the recruitment process
• Support candidates through offer stage, acceptance, and onboarding
• Maintain professional, timely, and consistent candidate engagement post-placement
• Work closely with Talent Partners to ensure a smooth and efficient recruitment workflow
• Keep systems and records updated to ensure accurate tracking of candidates and process stages

• Previous experience in recruitment coordination, talent acquisition support, or a similar administrative role
• Strong organisational skills with excellent attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Confident communication skills, both written and verbal
• Comfortable working US hours
• A proactive mindset with a strong sense of ownership and accountability
• Someone who takes pride in delivering a smooth and positive candidate experience

At aston holmes, recruitment is about more than coordination, it's about enabling great hiring experiences that support long term growth. The business is built on the principles of audacity, legacy, and unity, with a strong focus on high performance and meaningful impact.

What you can expect:

• A flexible hybrid working model across teams
• Exposure to international, US focused recruitment processes
• A collaborative and supportive high performance culture
• Opportunities to be part of wider initiatives, including Holmies in the Community
• A strong focus on learning and development

• Competitive salary
• Hybrid working model (3 days in office)
• Flexible working hours aligned to US market needs
• Learning and development support and incentives
• Opportunity to be part of a global, high performing team