SENIOR PROVISIONING ADMINISTRATION OFFICER

POST: SENIOR PROVISIONING ADMINISTRATION OFFICER

SALARY: R per annum (Level 8) plus benefits as applicable in the Public Service

DURATION: Permanent

CENTRE: Central Office

Ref: TNC/CO/24 - 01/10

Requirements: Matric Certificate. A recognized three year National Diploma/Bachelor's Degree in Public Administration/Financial Management/Logistics Management/Supply Chain Management or equivalent qualification. 3 years' experience in supply chain management/procurement environment. Computer literate with Excel and Word/ITS. A valid code 08 driver's license and willingness to travel. Knowledge of the Public Finance Management Act, Treasury Regulations, Preferential Procurement Policy Framework Act (PPPFA), Broad Based Black Economic Empowerment (BBBEE) Act. Understanding and interpretation of applicable system and Central Supplier Database (CSD). Good organisational and administrative skills, excellent analytical skills, verbal and writing skills, with a high degree for confidentiality. Ability to work under pressure and long hours.

Added advantage: Knowledge of the ITS (Integrated Tertiary Software) systems.

Duties: Render demand and acquisition support: Control turnaround time of requisition and orders. Check and sign off on invoices/documents submitted for payment. Monitor issuing of office stock and ensure stock take and or controlling reorder levels. Supervise subordinates within the section, manage outstanding commitments. Supervise and undertake logistical support services. Check, place and verify orders for goods. Receive requests from end users. Maintain goods register. Give feedback on progress to the end user regarding the submitted request for goods and services. Facilitate Procurement process for Informal Tender process upon receipt of requisitions with specifications.

Publish tender invitations, Receive and open bid documents. Compile adjudication and evaluation reports. Facilitate Procurement processes for formal tenders. Complete tender register. Provide secretarial or logistical support during the bid consideration and contracts conclusion process. Ensure deviations get recorded. Compile adverts for bids. Coordinate review and source quotations from service providers in the database according to threshold values determined by the National Treasury. Provide secretarial support to all bid committees (BSC, BEC and BAC) and ensure minutes are timely distributed. All official communication to Bidders (successful & unsuccessful letters). Ensure supplier contract register is up to date. Ensure regular update of supplier database. Attend site meetings with Bidders and contractors. Manage internal communication of successful bidders. Compile relevant reports and review policies and processes.

Successful candidate will be required to sign a performance agreement.