Secretary To The Deputy Principal Innovation And Development

SECRETARY TO THE DEPUTY PRINCIPAL INNOVATION AND DEVELOPMENT

Nature of Appointment: Permanent

Salary: R per annum (Level 05) plus benefits

Centre: Central Office

Ref: TNC/CO/23-04/15

• Senior Certificate or equivalent plus a National Diploma in Management Assistant/Office Administration
• 1-3 years' experience in typing and secretarial support
• Basic knowledge of financial management
• Record management of documents
• Ability to communicate well with people at different levels and backgrounds
• Good telephone etiquette
• Computer literacy
• Sound organizational skills
• Good people skills
• High level of reliability
• Basic written communication skills
• Ability to act with tact and discretion

• Provide secretarial/receptionist support service to the manager
• Receive telephone calls and refer the calls to the correct role players if not meant for the relevant manager
• Ensure proper record keeping in the office of the Deputy Principal
• Filing of documents for the manager and the division where required
• Receive, record, and distribute all incoming and outgoing correspondence
• Collect all relevant documents to enable the manager to prepare for meetings
• Prepare travel claims and other payments in the office of the Deputy Principal
• Arrange meetings and events for the manager and the staff in the campus
• Identify venues, invite role players, organize refreshments, and set up schedules for meetings and events
• Arrange all logistics for workshops. Track and process documents
• Manage the office of the Deputy Principal and receive visitors
• Perform any other administrative duties that will be assigned by the Deputy Principal
• Compile and consolidate sectional reports

The College/DHET reserves the right not to make appointments. Preference will be given to persons from designated groups, especially with regard to race, gender, and disability. People with disability are encouraged to apply.