Project Administrator

Cape Town, South Africa Posted on 13/04/2026

• Support the planning and execution of retail projects (storeopenings, revamps, relocations and ad hoc projects)
  
• Maintain and update project plans, schedules, and trackers
  
• Coordinate project meetings, including scheduling, agendas, andminutes
  
• Follow up on action items and ensure deadlines are met
  
• Assist with project reporting and status updates
  
• Obtain quotes from suppliers and contractors for approval
  
• Raise purchase orders and track orders for project-related items(fixtures, fittings, signage, etc.)
  
• Liaise with suppliers to ensure timely delivery of goods andservices
  
• Maintain accurate records of all procurement activities
  

• Maintain organised project documentation (contracts, permits,plans, approvals)
  
• Assist with submissions to shopping centres, landlords, and localauthorities
  
• Ensure all compliance requirements are tracked and met (permits,contractor documentation, etc.)
  

• Assist in tracking project budgets and expenditure
  
• Maintain cost trackers and highlight variances
  
• Ensure invoices are captured and submitted for processing
  

• Support with coordination between internal teams, contractors,and suppliers
  
• Communicate updates, requirements, and timelines to relevantstakeholders
  

• Assist with coordination of store readiness for openings andcampaigns
  
• Assist with ad hoc operational and project-related tasks asrequired
  

• Relevant diploma/qualification in Project Administration,Business Administration, or similar (advantageous)
  
• 1-3 years' experience in an administrative support role
  
• Exposure to retail or store development environments(advantageous)
  
• Proficient in Microsoft Office (Excel, Word, PowerPoint)
  
• Valid driver's license and own transport (advantageous)
  
• Strong organisational and time management skills
  
• Attention to detail and accuracy
  
• Ability to multitask and work under pressure
  
• Strong communication and coordination skills
  
• Problem-solving mindset
  
• Basic financial acumen
  
• Ability to follow processes and ensure compliance