Procurement Specialist

Industry: Scientific, Research & Development

Job category: Engineering, Technical, Production and Manufacturing

Location: Randburg

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Mintek has an exciting career opportunity for a Procurement Specialist. The successful candidate will be responsible for procuring goods and services in accordance with Mintek's procurement policies and procedures. This role ensures that all operational requirements are met by sourcing items according to specified standards, at the most economical prices, and within required delivery timelines. The Procurement Specialist will also focus on sourcing, evaluating, and negotiating with suppliers to achieve value for money, uphold transparency, and support Mintek's operational and strategic objectives through effective supply chain management practices.

• Manage tendering process, contracts portfolio and administer submissions for approval
• Procurement of goods and/or services, construction works and other professional services through a tender process.
• Prepare and advertise tenders on relevant platforms.
• Implement and manage procurement cost savings initiatives. Maintain a competitive business culture by ensuring all purchases are done in the most cost efficient and effective manner.
• Develop a standardized contracting approach for Mintek's Supply Chain Management.
• Review contracts relating to Mintek's Supply Chain Management while risk is minimized.
• Negotiate prices and terms which deliver value for money for Mintek
• Provide input on specifications in line with best practices and legislation and ascertain the readiness of specifications for the market.
• Conduct market research to determine the availability of suppliers and commodities in line with specific sourcing requirements
• Ensure all required approvals are sought throughout the lifecycle of the tender process.
• Coordination and facilitation of supplier briefing sessions and site inspections.
• Provide timely feedback to end-users on order status
• Identify commodities for preferred supplier lists and contracts.
• Provide operational support to SCM in drafting and amending strategic contracts
• Drive implementation of cost-reduction initiatives
• Assist in the preparation of memorandums for deviations

• Ensure that all procurement activities comply with Mintek's SCM Policy, PFMA, PPPFA, B-BBEE Act, and other legislative frameworks
• Enforce compliance with the procurement procedures, procurement plans and initiatives in support of requirements.
• Keep abreast of changes in the legislative environment and propose amendments to the procurement policy and procedure to align.
• Identify process improvement opportunities and implement alternative methods to increase efficiencies, product and process quality, reduce costs and improve overall service
• Develop procurement strategies that are innovative and cost-effective
• Monitor compliance of internal and external stakeholders with procurement policy, procedures and legislative framework.
• Assist with audit requests and provide supporting documentation during internal and external audits.

• The central point of contact for all tender queries internally and externally. Guide end-users, SCM staff, and management and service providers on the tender process.
• Ensure timely execution of procurement processes and managing internal client expectations.
• Build effective working relationships with internal customers, to enable Mintek to produce complete, accurate and relevant specifications to prepare requests for proposals across dedicated commodities.
• Advise end-users on appropriate sourcing methods to follow.
• Integrate SCM best practices in divisional planning and operations.
• Participate in continuous professional development interventions to keep up with new technologies, sourcing best practices and procedures
• Proactively support and initiate transformational initiatives to build procurement organisational capabilities and improve procurement efficiency

• Compile the following reports:
  • Status on tenders
  • Procurement Plan
  • Contract Spend
• Ad-hoc reports as requested by Head SCM and Executive Manager.

Honours Degree in Supply Chain Management, Procurement/Purchasing Management or Equivalent at NQF 8.