Procurement and Administration Coordinator

Northriding, South Africa Posted on 17/02/2026

A growing cosmeceutical business is seeking a highly organised and proactive Procurement and Administration Coordinator to support reception, procurement, inventory, and office coordination functions. Monday - Thursday 8am - 4pm and Friday 8am - 3pm.

This role is suited to a detail-oriented and hands-on individual who enjoys working in a structured environment and contributing to smooth operational processes. The successful candidate will play an integral role in ensuring front office professionalism, stock accuracy, and efficient administrative coordination across departments.

• Professionally answer, screen, and transfer incoming calls
• Manage walk-in visitors, collections, and deliveries
• Maintain a clean, organised, and welcoming reception area
• Assist with overflow order processing when required

• Maintain and update the asset register
• Process and manage credit applications
• Maintain accurate stockist and referral lists
• Update and track product barcodes
• Manage reorder lists and support stock control processes
• Assist with warehouse order checks and packing when required
• Coordinate label, packaging, artwork, and material orders
• Support inventory management and stock accuracy initiatives

• Maintain correct business and pricing information
• Manage pricelist updates and distribution
• Order and manage office supplies
• Coordinate office services with designated service providers
• Update and print office and warehouse signage (including product labels and door signage)
• Maintain and distribute updated staff contact lists, including the Cape Town team

• Previous experience in a front office, administrative, procurement, or inventory support role
• Strong organisational skills with excellent attention to detail
• Confident communication skills, both telephonically and in person
• Ability to manage multiple responsibilities and meet deadlines
• Comfortable working in a structured, process-driven environment
• Proficient in MS Office and general administrative systems
• Physically able to lift and move light office supplies and materials
• Willingness to conduct occasional warehouse visits for stock checks