Procurement Administrator

Red Ember Recruitment (PTY) Ltd Permanent

Cape Town, South Africa Posted on 22/05/2026

Red Ember Recruitment is seeking to appoint a detail-oriented and highly organised Procurement Administrator to support the procurement and compliance function within the business.

The successful candidate will be responsible for supplier and customer onboarding, contract administration, BBBEE compliance coordination, regional lease administration, and maintaining procurement records and systems. This role requires a strong administrative background, excellent attention to detail, and the ability to manage multiple compliance-driven processes within a fast-paced environment.

• Facilitate the onboarding process for new customers and suppliers.
• Ensure all required onboarding documentation is collected, verified, and accurately recorded.
• Maintain and update the supplier database.
• Conduct supplier due diligence checks in line with company Standard Operating Procedures (SOPs).
• Ensure supplier information and compliance records remain current and accurate.
• Maintain supplier accounts and supporting documentation.
• Administer supplier contracts, including renewals, amendments, and termination tracking.
• Ensure supplier contracts comply with company SOPs and BBBEE requirements.
• Liaise with suppliers regarding account queries, documentation, and compliance matters.
• Monitor supplier BBBEE certification validity and ensure records remain updated.
• Manage all company cell phone contracts, including upgrades, renewals, allocations, and cancellations.
• Liaise with mobile service providers regarding billing queries, device issues, and contract negotiations.
• Maintain accurate records of devices, users, and contract information.
• Ensure all mobile allocations are properly documented and controlled.

• Support and maintain BBBEE compliance initiatives across the business.
• Collect, verify, and maintain all supporting BBBEE documentation and evidence.
• Coordinate BBBEE audit preparation and ensure all required documents are available and audit-ready.
• Liaise with internal departments and external auditors during verification processes.
• Track supplier BBBEE compliance status and ensure supporting certifications are valid and updated.

• Maintain procurement records, databases, filing systems, and SharePoint documentation.
• Compile and maintain regular reports relating to supplier compliance, contracts, and procurement metrics.
• Assist with the continuous improvement of procurement SOPs and administrative processes.
• Provide general administrative support to the procurement team.

• Maintain and update lease agreement records and supporting documentation.
• Ensure lease-related compliance documentation aligns with required certifications and standards.
• Review lease agreement terms and conditions to ensure alignment with favourable commercial terms.
• Adhere to company policies, procedures, codes of conduct, and regulatory requirements.
• Ensure confidentiality and compliance in all procurement and administrative activities.

• Relevant qualification in Procurement, Supply Chain, Business Administration, or related field.
• Minimum 2-3 years' administrative experience within procurement, contracts, compliance, or supplier administration.
• Strong understanding of BBBEE compliance processes and documentation.
• Experience managing contracts and supplier documentation.
• Strong proficiency in Microsoft Office and SharePoint.
• Excellent organisational and administrative skills.
• High attention to detail and ability to manage confidential information.
• Strong communication and stakeholder management abilities.
• Strong analytical and problem-solving skills.
• Ability to work independently and manage multiple deadlines.
• Excellent record keeping and document control abilities.
• Strong negotiation and supplier coordination skills.
• Process-driven with a strong compliance mindset.
• Ability to work within structured SOP-driven environments.