Procurement Administrative Clerk

At least 12 months experience in the Steel Procurement environment. Knowledge of Import Logistics will be advantageous.

Grade 12 / Senior Certificate

• Detail-oriented and organised
• Integrity and strong work ethics
• Results-driven and proactive
• Ability to perform under pressure
• Problem-solving mindset
• Enthusiastic about continuous learning
• Team-oriented
• Professional communication skills

• Computer literate (MS Office and Excel),
• Extensive knowledge of Microsoft D365

To provide administrative and operational support to the Procurement team, with a primary focus on import procurement processes and receipting. The role is responsible for coordinating import-related activities, including the appointment of clearing agents, processing receipts, and facilitating invoicing to internal group companies. The Procurement Administrative Clerk will ensure that all relevant stakeholders are kept informed of import shipment status and delivery timelines, while reconciling deliveries against documentation to support the Import Specialist in the efficient closure of import files. In addition, the role provides general administrative assistance to ensure the smooth functioning of procurement operations.

• Create and maintain import server folders to ensure accurate digital record keeping of all related documentation and communications.
• Create and maintain purchase orders on D365.
• Update and maintain the import tracking schedule to ensure accurate visibility of shipment status.
• Monitor shipments and send regular updates to all relevant stakeholders.
• Proactively address import logistics deviations and ensure timely receipt of shipping documents for clearing purposes.
• Prepare clearing instructions and facilitate the appointment of clearing agents.
• Draft customs documentation approval as received from clearing agents.
• Receive and distribute original and/or digital shipping documents as required.
• Liaise with freight forwarders to ensure stock is uplifted and delivered according to schedule.
• Process off-site delivery receipting and maintain accurate records, including updating delivery schedules.
• Process inter-company invoicing.
• Ensure purchase orders are receipted accurately and in full to enable the closure of import files.
• Provide administrative support for import claims processing.
• Provide general administrative and operational support to the Procurement team.
• Create stock movement and transfer journals as needed.