Portfolio Manager - Retail

Ability Executive Recruitment Full time

Pretoria, South Africa Posted on 05/03/2026

Responsible for the management of the Property. Ensure investment growth and maximum income of Property through effective property management and asset control. Ensures that Portfolio Management operations are in accordance with established policies, procedures, and legal requirements. Ensures that services are delivered professionally and efficiently and that customers' problems are resolved promptly.

• Property management: Stays abreast of market activities in respect of tenant movement, new developments, major vacancies and other landlord's strategies. Attends meetings / functions related to successful operation of property (e.g., Sapoa, CJP).
• Asset management: Controls/schedules/implements regular preventative maintenance program in line with budget constraints. Motivates refurbishments, major repairs as appropriate. Attends site meetings with contractors in respect of maintenance/expansion of projects. Monitors progress. Inspects / enforces tenant responsibilities during and on termination of lease terms. Liaises with government, provincial and/or local authorities. Responsible for compliance with OSH act.
• Client reporting: Provides accurate information to client according to agreed format timeously. Analyzes monthly income/expenses. Monitors turnover rentals. Analyzes operating costs on a quarterly basis in terms of the approved forecasts. Monitors all municipal recoveries (and general recoveries) on a monthly basis.
• Plans and budgets: Prepares and completes budgets by January each year.
• Completes forecasts timeously. Reviews rental quarterly to ensure best possible rate achieved and maintained.
• Assists in: formulation of business plans for the unit; 5 year budget - preparation and control; quarterly reviews and monitoring results; quarterly expenditure / analysis; setting and motivating Capex / Ti philosophy per building in consultation with client; approves Ti standard specification as recommended by the project manager; approves Capex within authority limits; ensures we conform to Capex philosophy and procedures; estimates new operating costs; ensures recovery of operational costs in accordance with lease terms.
• Building management: Devises a five year maintenance plan including allowances for provisions or depreciation where applicable (annually) for submission to the assistant general manager / director. Investigates/initiate proposals for refurbishments. Maintains hands-on control of projects in hand. Reviews the building status/grade annually and maintains the standards within those grades.
• Debtors management: Monthly interaction meetings with debtors, debtors' manager and leasing to ensure appropriate action taken and to approve legal action.
• Credit control: Responsible for management of arrears, legal action, and write-offs.
• Parking management: Monthly/ad hoc interaction meetings with all parkades. In conjunction with the responsible person for parking, maintain accurate control of in-house operated parkades.
• Assists, supports, and serves personnel as needed.
• Establishing and maintaining effective communication, coordination, and working relations with Company personnel and management. Ensures requests and questions are promptly and courteously resolved. Ensures customers are properly informed of Company Portfolio Management policies and procedures. Represents the Company in contacts with business and trade professionals.
• Establishing and maintaining effective communication, coordination, and working relations with Company personnel and management: assists and supports personnel as needed; keeps management informed of area activities and significant concerns; attends and participates in meetings as required; completes reports and records.
• Related duties: ensures work area is clean, secure, and well maintained; stays informed regarding developments and changes in the Portfolio Management field; assists with publicity, education, and promotion of the Company; cross-sells services; completes special projects as assigned.

• Matric
• Tertiary qualification preferred
• 10 years experience in a Property / Portfolio Management role