Portfolio Administrator Assistant

Cape Town, South Africa Posted on 27/05/2026

Location: Cape Town Work Type: Office Based Job ID: J107158

With an impressive track record dating back over 80 years, our client manages a diverse portfolio of residential, industrial and commercial properties. Founded on the principles of trust, quality and value, you will be joining a company known for their professionalism and expertise surrounding the dynamic property industry.

• Handle all tenant queries, correspondence, complaints, and coordinate move-in/move-out processes.
• Draft, coordinate, load, and update all lease agreements, renewals, amendments, addendum's, warnings, and notices on the MRI system.
• Ensure accurate records are maintained, track tenancy/vacancy schedules, and ensure FICA compliance for all tenants.
• Assist with rental escalations, follow-ups on arrears, and general collection support.
• Assist the Portfolio Manager with general oversight, organize filing, and update the MRI system.
• Liaise and coordinate with external sub-contractors.
• Handle parking tracking, enquiries, and general administration.
• Assist with secretarial duties, switchboard cover, and preparing refreshments when needed.

• Exceptional attention to detail and accuracy is required.
• Excellent written and verbal English communication skills are essential.
• Must possess strong interpersonal skills for professional engagement with stakeholders (tenants, contractors, colleagues).
• A proactive, positive, and hands-on approach is necessary, with a willingness to support the team.
• Ability to work effectively in a structured, deadline-driven environment.
• Must be a strong team player.
• High level of computer literacy is essential, with an eagerness to adopt new technology.
• Prior experience in property management administration and/or familiarity with the MRI system is advantageous.