Personal Assistant

Location: ZA, GP, Johannesburg, 30 Baker Street

To provide end-to-end secretarial support to the Head People & Culture, SBSA and the Chief Finance & Value Management Officer, SBSA by providing business administrative support, end-to-end secretarial functions, procurement, travel management, resource schedule management, meeting and events coordination. Act as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

• Proven track record of effectively and efficiently providing administrative support, secretarial functions, managing all travel arrangements and logistics, co coordinate events and roadshows, monitor operational expenses, support governance processes and manage the Executive's schedule of meetings.
• Pro actively co ordinate the end to end organisation of meetings and events by ensuring required attendees are available, all logistics and accesses are arranged, all meeting documentation is prepared and distributed as required and that all related issues are resolved independently.
• Provide proactive management of the Executive's diaries, independently scheduling appointments where necessary and referring to the Executive on the prioritisation of appointments, therefore assisting in the management of their workload.
• Respond or redirect staff, customer or other stakeholder issues relevant to the Executive and follow up on closure or resolution of issues.
• Collate communications, articles, briefings and project proposals, board minutes, agendas, reports and other documents, as requested, to be distributed within the business within the required deadlines and approvals.
• Draft meeting agendas, briefings, reports and other documents, as requested by the Executive.
• Compile meeting packs and presentations, including the printing and binding, to be distributed prior to meetings.
• Maintain Gift and Asset Registers for the Executive's Office for the purposes of cost control and meeting compliance requirements.
• Oversee, with support from People and Culture, the on boarding and off boarding of direct reports within the Executive's team to ensure the successful transition of resources as per agreed processes and standards.
• Advanced proficiency in Microsoft Office Suite.

• Matric, with a Diploma in Administration
• Minimum 5 - 7 years significant work experience as a Personal Assistant, pro actively supporting multiple Executives and Senior managers, in the management of their office, administrative requirements and events support.