Permanent - Procurement Officer - Ekurhuleni (East Rand) - South Africa

To co ordinate and manage all purchasing activities across the allocated Business Units and provide a value added Supply Chain service to those Business Units. To establish and manage the Supplier Service Level Agreements, identify new opportunities, and seek and apply ways to improve efficiencies whilst ensuring legislative compliance. Additionally, the position will be responsible for tendering processes and administration of contracts/SLAs in accordance with policies, procedures and specified contract requirements.

• Ensure all critical and supplier folders with relevant documentation are created and maintained on the internal customer document management system.
• Send relevant communication to the team to ensure they are aware of documents that are expiring or require update.

• All account queries are addressed within 2 days.
• Customer SLA rating and one on one interaction rating is maintained at a score of 3/5.

• Product catalogues are monitored and updated as and when required.
• Increase the BBBEE spend according to the set procurement measurables.
• Market conditions and new products are researched on a monthly basis.

• Quotes on technical items and materials for production/fabrication purposes are sourced upon receipt of a Request for Quotation.
• Quotes on ad hoc everyday use items are sourced for the Business Units upon receipt of the Request for Quotation.
• Cost savings is maintained as a % of the Company's average material cost over a 5 year period (Ave material cost).
• Contractual pricing spend to be maintained at 80%.
• Overdue orders are kept at 10% open orders.
• All orders are expedited weekly.
• Lead times are confirmed and entered on JDE upon receipt of quotation.
• Orders are placed with the supplier within 2 days.

• RFP (Request for Proposals) are compiled and the subsequent Tender process is managed and tracked till adjudication stage.
• Critical supplier audits are done in conjunction with the Procurement Manager and the QC department.
• Contracts / Service Level Agreements (SLAs) are set up with selected suppliers and managed monthly.
• Price Adjustments are managed and negotiated based on various cost drivers i.e. SEIFSA tables, LME, PPI and CPI inflation tools.
• Supplier delivery accuracy on promised date is managed at 100% accuracy.

• Migrate all procurement documentation to the relevant internal document management system.
• Ensure standardisation and naming convention across the group.

• Grade 12 and Procurement/Logistics/Supply Chain related Diploma/Degree/CIPS qualification.
• 5 years experience in the Procurement field.
• Production planning experience in a manufacturing environment.
• Knowledge of relevant products and materials and the requirements to procure and handle such; knowledge of best practice in terms of procurement optimisation; comprehensive knowledge of contractual terms and contract management; basic knowledge of the BBBEE Act (53 of 2003) and the associated Codes of Good Practice.
• Ability to read technical drawings.
• Understands basic manufacturing processes and can apply this knowledge when procuring products.
• Good decision making, follow up, quality orientation, problem solving, time management and negotiation skills.
• Proficient in Microsoft Office Suite (MS Word, Excel and Outlook) and JDE.