Payroll Coordinator

Powerfleet (Nasdaq: AIOT; JSE: PWR) is a global leader in the artificial intelligence of things (AIoT) software-as-a-service (SaaS) mobile asset industry. With more than 30 years of experience, Powerfleet unifies business operations through the ingestion, harmonization, and integration of data-regardless of source-and delivers actionable insights to help companies meet their strategic objectives around Safety, Compliance, Efficiency and Sustainability. Our people-first culture and relentless innovation empower customers to achieve measurable, sustainable business improvements. Powerfleet serves over 2.6 million subscribers across more than 48,000 customers in 120 countries, with commercial operations across every major continent.

We are looking to fill the position of Payroll Coordinator. You will act as the first point of contact for Payroll and HR-related queries from employees and external partners. Your main administrative duties include, Payroll, maintaining personnel records, managing Documents (e.g., employment records and onboarding guides) and updating internal databases. Our ideal candidate must have experience with Payroll and HR procedures and can undertake various administrative tasks in a timely manner. You should be able to ensure our Payroll/HR department supports our employees while conforming to labour laws.

• Payroll processing on Sage 300 people for all employees
• Maintain employee records, in line with POPIA requirements and update Payroll/HR systems
• Facilitate Leave approvals via Sage
• Administer employee benefits (medical aid, pension fund, group life)
• Handle third-party payments and reconciliations
• Prepare HR documents, like offers of employment and contracts
• Revise company HR policies
• Serve as the point of contact for employee Payroll and Benefits queries
• Prepare and submit statutory returns (EMP201, EMP501, UIF, SDL, COIDA, WSP and EE)
• Quarterly Stats SA reporting
• Participate in HR projects
• Assist with internal and external Payroll & HR Audits

• 2-5 years' experience in payroll administration (preferably in a medium to large organisation)
• Experience in handling monthly payroll, statutory submissions (PAYE, UIF, SDL), and reconciliations
• HR administration experience (contracts, leave, onboarding, record-keeping)
• Handle entitlements and reconciliations
• Experience liaising with SARS, Compensation Commissioner, and third party benefit providers

• Grade 12 / Matric (essential)
• Diploma or certificate in Payroll Administration, Human Resources, or Accounting (advantageous)
• Knowledge of South African labour legislation (BCEA, LRA, UIF, PAYE, SDL, Skills Levy, Compensation Fund, etc.)
• Computer literacy with strong MS Office (Excel intermediate/advanced)
• Payroll processing experience on Sage 300 people

• Strong numerical and analytical ability
• High attention to detail and accuracy (especially with figures)
• Ability to handle confidential and sensitive information with discretion
• Strong knowledge of Payroll practices and legislation
• Sound knowledge of employee benefits (medical aid, provident fund, etc.)
• Strong time management and ability to meet strict deadlines
• Effective communication skills (written and verbal)

• Integrity and professionalism
• Strong work ethic with accountability and reliability
• Ability to work independently and collaboratively in a team
• Resilient and able to perform under pressure
• Service oriented with a helpful and approachable attitude
• Adaptable to organisational and legislative changes
• Problem solving and ability to resolve payroll/HR queries

Powerfleet is an equal opportunity employer. We are committed to creating an inclusive and diverse workplace that reflects the rich diversity of South Africa. We are committed to the principles of the Employment Equity Act and Broad-Based Black Economic Empowerment (BBBEE) and actively seek to empower suitably qualified candidates from designated groups. We believe that inclusion and diversity are key to innovation, growth, and shared success.