Payroll Administrator

Job category: Construction, Design, Architecture and Property

Location: Gauteng

Contract: Permanent

Remuneration: Market Related

EE position: Yes

Concor

Concor Construction invites suitably qualified candidates to apply for the position of Payroll Administrator - Salaried Staff. The role is for the end to end administration of monthly salaried payroll within a project driven construction environment, ensuring accuracy, compliance, and timeous delivery across multiple operational sites. The successful candidate will be responsible for maintaining payroll information by collecting, calculating, and capturing all required data into the payroll system. Updates payroll records by capturing changes in benefit contributions, garnishee orders, job changes and department/division transfers. Prepares reports by compiling summaries of earnings, taxes, leave, deductions and other required information as and when needed. The successful incumbent will work closely with Payroll, HR, Finance, and project teams to maintain payroll integrity across dynamic and deadline driven construction operations.

The Payroll Administrator will be responsible for, but not limited to, the following:

• Process and administer monthly salaried payroll across multiple construction projects and operational sites
• Capture, validate, and reconcile payroll inputs accurately, including project related allowances, travel and subsistence claims, bonuses, and deductions. Ensure all payroll inputs are captured accurately and timeously
• Verification of exception reports and balancing of payrolls with final checks
• Compile and distribute monthly payroll and costing reports timeously
• Manage uploads from Symplexity and upload into the QLINK management system
• 3rd Party, Maintenance and Garnishee Payments - GLs and APs processes with JDE
• Ensure full compliance with SARS, UIF, SDL, and other statutory requirements
• Manage garnishee and maintenance orders
• Completion and submission of UIF documents, i.e. U19 and maternity UIF forms
• Maintain accurate and up to date payroll records in compliance with POPIA
• Ensure compliance with group policies & procedures
• Responsible for 3rd party reporting, liaising with service providers
• Administer employee benefits, including medical aid, pension fund, and group risk benefits
• Leave Securities and Long Services Award Administration
• Fuel Card Administration and reporting
• Collaborating with the human resources department and projects to maintain employee data on employee lifecycle events, including engagements, transfers, promotions, and terminations, etc.
• Payroll and employee recordkeeping
• Reconcile payroll to the general ledger and support Finance with month end processes
• Support internal and external audits by providing accurate payroll documentation
• Attend to payroll related queries from employees and management with professionalism and urgency
• Contribute to the continuous improvement of payroll processes, controls, and integrity
• Perform ad hoc payroll/HR related duties as required
• Demonstrates a proactive and positive attitude toward challenges and approaches tasks with energy, commitment, and a willingness to go the extra mile

Qualifications

• Matric/Grade 12
• National Diploma in Payroll or a relevant Degree in Payroll/HR, Finance or related
• SAPA Registration

Experience

• A minimum of 6 years' payroll experience within construction, engineering, or project based operating environments
• Proven experience administering monthly salaried payrolls
• Experience working with payroll systems such as Symplexity or similar
• Knowledge of payroll, HR and legislative requirements

Knowledge and Skills

• Ability to work under pressure in a cross-functional environment with strict deadlines
• Sound understanding of South African payroll legislation and statutory processes (PAYE, UIF, SDL)
• Thorough understanding and compliance with labour legislation, payroll governance, and confidentiality requirements (POPIA)
• Solid understanding of foreign payrolls and taxes
• Working knowledge of project and site related payroll variables, including allowances and cost allocations
• Working knowledge of payroll systems (Symplexity advantageous)
• Ensure payroll functions are carried out efficiently in accordance with company policy
• Advanced proficiency in Microsoft Office (Excel, Word & Outlook)
• Strong numerical aptitude paired with meticulous attention to detail
• Strong interpersonal, organisational, and time management skills
• Excellent verbal and written communication skills
• Professional conduct and strong ethical standards
• Dynamic ethos with diligent problem solving skills
• Proven capacity to operate autonomously and deliver results in high pressure, time-sensitive settings