Office Manager - Midrand

Job Purpose:
To oversee daily administrative and operational office functions, ensuring a professional, well-organized, and efficient working environment. The Office Manager serves as a central coordination point between departments, service providers, and management.

• Oversee day-to-day administrative and operational office activities.
• Maintain office systems, procedures, and administrative processes to improve service delivery.
• Ensure office premises are maintained to uphold a professional corporate image.
• Coordinate maintenance, cleaning services, security, and general facility management.
• Manage procurement of office supplies, kitchen items, cleaning materials, and stationery.
• Monitor supplier performance and liaise with vendors and service providers.

• Supervise reception and office support staff.
• Manage the reception function to ensure professional front office service delivery.
• Support HR and IT departments with onboarding logistics, including seating, equipment setup, and employee welcoming.
• Assist with coordination of internal office initiatives and employee engagement activities.

• Ensure visitors and clients are welcomed professionally and directed appropriately.
• Oversee front office administration, including call handling and visitor management processes.
• Provide accurate information to visitors and callers regarding company services.

• Provide administrative support to Senior Management when required.
• Assist with meeting logistics, travel arrangements, and executive coordination.
• Coordinate internal meetings, office calendars, company functions, and corporate events.

• Maintain strict confidentiality and professionalism in all interactions.
• Ensure adherence to office policies, administrative standards, and procedures.
• Resolve operational queries independently and elevate matters appropriately when necessary.

Education:

• Grade 12 (Matric) - Required
• Tertiary qualification in Office Management, Business Administration, or a related field - Advantageous

Experience:

• Minimum 8+ years' experience in Office Management, Office Administration, or a similar role.

Operations Experience:

• Strong background managing office administration and daily operational activities.

Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Strong leadership, coordination, and stakeholder management capabilities.

• Excellent administrative and organizational skills.
• Ability to manage multiple competing priorities in a fast paced environment.

• Exceptional written, verbal, and interpersonal communication skills.

• High emotional maturity and integrity.
• Ability to build trust and maintain professional relationships at all organizational levels.

• Strong attention to detail.
• Ability to work independently and take initiative in resolving issues.