OFFICE ADMINISTRATOR: DIRECTORATE CIVIL AND WATER

Kouga Local Municipality is committed to the prescripts of the approved Employment Equity Plan and furthermore invites suitably qualified applicants to submit a detailed application for the following position:

REQUIREMENTS:

• Relevant NQF level 6 qualification in Secretarial/ Public Administration Diploma;
• 3 years relevant experience as Office Administrator in similar position;
• Senior secretarial skills, preferably in a local government environment;
• Proficiency in minute taking and undertaking of independent research;
• Attention to detail and consistently upholding excellent office administration;
• High level computer literacy, including execution of Microsoft Office applications;
• Sound communication skills (oral and written);
• Excellent planning skills; ability to adapt to a dynamic work environment;
• Ability to work under severe pressure;
• Must be able to speak, read and write in at least two of the official languages of Kouga Municipality (Afrikaans, English, and Xhosa).

SPECIAL CONDITIONS

SALARY: R.07 - R.19 Per Annum

TASK: 10

DUTIES:

• Implements specific tasks/activities associated with the provision of secretarial support and personal assistance to the Director: Civil and Water Services;
• Maintains and accesses records of meetings and discussions, instructions and correspondence;
• Schedules, confirms and updates the diary/calendar of the Director: Civil and Water Services and prioritizes meetings, correspondence and emails requiring attention;
• Accumulates data, captures and formulates into presentations, reports and portfolio items;
• Liaises with Managers to ensure adherence to administrative requirements, action sheets and reports required from the Director Civil and Water Services;
• Adheres to daily and weekly data, records and statistics updates;
• Liaises with visitors to the Director: Civil and Water Services office and attends to their queries;
• Manages ordering of office supplies, printing and photocopying;
• Liaises with scribes and role-players to ensure Portfolio Minutes are signed off and returned;
• Reviews Council and Committee Agenda and Minutes to identify items related to the Director: Civil and Water Services;
• Updates the correspondence register with reference numbers and subject matter; seeks information and approval for routine matters and communicates responses;
• Prepares notifications, agendas and minutes for specific office events (Council/Executive Committee, Internal Meetings) and handles distribution or collection of documents prior to meetings;
• Maintains stock of standard forms and stationery and completes requisition orders to replenish items as needed;
• Performs additional secretarial tasks and personal assistance as required for the Director:
• Procurement of specific items as requested by the Director: Civil and Water Services.

BENEFITS: As per standard conditions of service.

Applicants must submit a formal application form and a comprehensive CV, copies of qualifications, identity document and driver's license. Applications must be submitted electronically as one PDF document to . Application forms can be obtained from the Municipal website, and must reach the Human Resource Manager on or before Friday, 8 November 2024 at 12:00.

For any enquiries contact Mr. L Desha: .

Disqualification:

Please note that the following can lead to disqualification:

• Canvassing of councillors.
• Submission of fraudulent qualifications and/or documents.

NB: Shortlisted candidates will be subjected to a vetting process. By applying for this position, the candidates agree to background checks being performed.

The Municipality reserves the right not to make an appointment.

Preference will be given to applicants residing within the Kouga area of jurisdiction.

If you do not hear from us within 30 days of the closing date, kindly regard your application as unsuccessful.