HR & Compliance Officer

Zeal HR (Pty) Ltd, a client in the cloud computing and technology services industry, is seeking an experienced HR & Compliance Officer to take ownership of the full HR function and ensure compliance across the business and family office. The role requires a proactive, detail oriented professional with strong communication skills and a passion for employee wellbeing, governance, and operational excellence.

• HR Administration & Employee Records
  • Maintain and update employee personnel files, contracts, job descriptions, and confidential records
  • Oversee onboarding and offboarding processes (contracts, induction, exit documentation)
  • Track probation periods, contract renewals, performance review cycles, and leave balances
  • Manage employee benefits (Allan Gray RA and Discovery Risk policies)
  • Communicate policies, benefits, and internal updates to employees
• Recruitment & Talent Support
  • Assist management with end to end recruitment coordination (ads, screening, scheduling, reference checks)
  • Prepare offer letters and employment contracts in line with company standards
  • Maintain talent databases for future hiring needs
  • Represent the HR department in interviews
• Payroll & Benefits Administration
  • Collate monthly payroll changes (new hires, terminations, overtime, deductions)
  • Coordinate with payroll provider (Sage Professional / Sage One) to ensure accurate salary processing
  • Administer benefits (Group RA and Discovery Risk policies)
  • Reconcile payroll related data for audits and finance
• Compliance, Governance & Policy Management
  • Ensure HR practices comply with labour legislation (BCEA, LRA, OHSA, POPIA)
  • SARS submissions (EMP201, EMP501), compensation commissioner returns, and letter of good standing
  • Draft, review, and update HR policies, SOPs, and codes of conduct across portfolio entities
  • File, track and maintain statutory and compliance documentation
  • Coordinate mandatory training, safety files, and workplace compliance audits
  • Manage disciplinary processes in cooperation with labour attorney
  • Implement and maintain SOPs, workflow procedures, and policies
• Reporting & HR Analytics
  • Compile monthly HR reports for management (headcount, absenteeism, recruitment, leave)
  • Maintain dashboards and spreadsheets using Office 365, Google Suite, and Sage where applicable
  • Provide insights into staff turnover, absenteeism trends, compliance gaps, etc.
  • Employee psychometric testing and evaluations
  • Support career paths and ongoing professional development
• Engagement, Culture & Communication
  • Drive staff wellness, social, and engagement initiatives
  • Take responsibility for the social committee
  • Facilitate internal communication and announcements
  • Support management with performance management processes and KPIs
  • Act as a point of contact for employee relations queries
  • Run employee wellness programs & social committee
• Health & Safety (if applicable but recommended for Property/Hospitality)
  • Coordinate OHS compliance (training, incident reporting, registers)
  • Maintain contractor compliance files where relevant to property environments
  • Assist with emergency procedures and workplace safety documentation
• General Office & Admin Support
  • Support EXCO/Management with ad hoc administrative tasks
  • Assist with tasks relating to the family office
  • Liaise with vendors, service providers, and stakeholders when needed
  • Maintain document control across Office 365 and Google Suite
  • Receive and screen telephone calls, route callers, take messages, and attend to post, e mail and visitors
  • Perform any other assistance as required
• Stakeholders' Relations (Internal and External)
• Responsible for monthly statutory returns
• Vet employees before loading payment, including maintaining employee bank account/payment information
• Implement Group Human Resources and business processes and policies
• Identify inefficiencies and drive continuous improvement
• Bi annual KPI employee ratings in collaboration with Line Managers
• Improve and implement internal processes and ensure employees work cohesively
• Streamline operational processes across departments

• Matric + HR related qualification
• 5 10 years' experience in a similar role
• Experience in Professional services / Accounting / Hospitality industries
• Experience with Sage/payroll packages
• SARS e filing and experience
• DOL Platform knowledge
• Full HR administration capability
• High accuracy and attention to detail
• Ability to navigate Internet based systems and programs
• Independent work and daily task management
• Advanced MS Office skills (Word, Excel, PowerPoint)
• Report formatting, tables, styles, spreadsheets, presentations
• Team player; strong stakeholder relationships
• Fast learning of new computer databases, programs and processes
• Organised, prioritise and manage priorities
• Excellent communication and telephone etiquette
• Writing skills - draft and edit letters
• Fluency in English and Afrikaans (speaking and writing)
• Stress tolerance and high pressure environment competence
• Team player; sense of urgency; multi tasking; diligence; initiative; problem solving
• Reliable, honest, efficient, client focused
• Strong time management, multiple priorities, deadlines
• Process ownership and SOP implementation
• Professional appearance & business etiquette (email, telephone)
• Working knowledge of emails, scheduling/calendar management
• Proactive, hands on approach, passion for operational and financial excellence
• Sober habits

Zeal HR (Pty) Ltd

Registration No: 2016 / 370236 / 07
Directors: C. Greeff