Function Coordinator

Grahamstown, South Africa Posted on 05/15/2026

Our client is seeking an experienced Function Coordinator to join the Grahamstown team,

• Establishing and maintaining relationships with clients and venues
• Planning event details and aspects, including seating, dining and guests
• Remaining under budget with all costs as set out by the kitchen, client and function guide
• Managing events and addressing potential problems that may arise
• Planning for potential scenarios that could impact on the integrity of the event
• Maintaining a working knowledge of the complex needs of a wide variety of events
• Managing all events that run through the kitchen, liaising with the Functions Head Chef and Team with regards to menus, orders, planning, and executing
• Setting up Functions in various venues
• Overseeing events from planning, to ordering, prepping and execution, and break down
• Ensuring all events are costed as per the issue sheets and stock used
• Assisting Managers in ensuring all event stock is in the unit on time for function chefs to be able to prep on time
• Liaising with clients re the venue - cleaning, functions, equipment, staffing, etc.
• Managing the staff working at the event effectively
• Must communicate with Senior management about all events, menus, budgets, planning and must be able to communicate professionally with a client
• Adapt to the environment and working conditions of an event

• Qualification in Events / Hospitality will be an advantage
• Minimum 2-3 years events planning experience