Executive Personal Assistant

Glacier by Sanlam brings together leading experts and respected financial services companies to meet clients' investment needs. We deliver focused investment services through specialist teams, partner with acclaimed financial intermediaries and pride ourselves on our superior products and solutions and high quality service.

As an Executive Personal Assistant you will provide high level secretarial, administrative and organizational support to the Chief Executive, ensuring efficiency in daily operations.

• Provide confidential secretarial and administrative assistance to the CE and EXCO.
• Manage correspondence, communications and information flow on behalf of the CE.
• Coordinate executive schedules, including appointments and meetings.
• Arrange local and international travel, flights, accommodations and itineraries.
• Schedule and organize meetings, presentations, functions and conferences.
• Prepare board packs and coordinate board meetings, including compiling and distributing materials.
• Prepare reports, including the Chief Executive report.
• Accurately record and distribute meeting minutes.
• Handle incoming client queries, redirecting or resolving them as required.
• Manage invoice processing and payments.
• Oversee email, document management and general office administration.
• Serve as primary point of contact between the CE and internal/external stakeholders.
• Build and maintain strong professional relationships.
• Assist with finance related administrative tasks.
• Support various projects and initiatives as required.

• Matric / Grade 12 (or equivalent).
• Minimum of 5 years of experience as a Personal Assistant at the executive management level in the financial services environment.
• Proficiency in MS Office - Outlook, Word, Excel, PowerPoint.
• Client focus and ability to handle sensitive information with discretion.
• Strong verbal and written communication (English & Afrikaans).
• High level of attention to detail and accuracy.
• Initiative, innovation and ability to work independently.
• Planning and organising skills.
• Strong relationship building skills.
• Ability to work under pressure and adapt to changing priorities.
• Professionalism, integrity and confidentiality.

• Positive and proactive attitude.
• Ability to work independently and take ownership of tasks.
• Adaptability and problem solving mindset.

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.