Executive Assistant to Principal - Secretarial & Travel Coordination

Salary: R338106.00 per annum plus benefits

Appointment type: Permanent (PERSAL Appointment)

Centre: Corporate Office

Reference number: CORP/PA/02

Matric/Grade 12 Certificate plus a recognised 3 year National Diploma or Degree in Office Management and Technology/Public Management/Management Assistant/Secretarial or any other relevant qualification. Must have a minimum of 3 to 5 years relevant work experience in rendering support service to Senior Management. Supervisory experience will be an added advantage. Must have a valid driver's license. Must be computer literate.

Must have knowledge and understanding of relevant legislation, prescripts, policies, and procedures. Basic knowledge of Financial Management. Record management of documents. Good telephone etiquette. Sound planning and organising skills. Good people skills. High level of reliability. Written and verbal communication skills. Ability to act with tact and discretion. Ability to do research, analyse documents and situations. Maintain confidentiality. Willingness to work extra hours when required.

Provide a secretarial support service to the principal. Performs advanced typing work. Operate and ensure that office equipment is in good working order. Record the engagements of the principal. Coordinate with and advise the principal regarding engagements. Compile realistic schedules of appointments. Render administrative support services. Ensure effective flow of information and documents to and from the office of the principal. Ensure the safekeeping of all documentation in the office of the principal in line with relevant legislation and policies. Ensure that travel arrangements are well coordinated. Handle the procurement of standard items like stationery, refreshments for the activities of the principal and unit. Obtain the necessary signatures on documents. Provide support to the manager in the office of the principal regarding meetings. Record minutes, decisions or resolutions taken and communicate to relevant role players, follow-up on progress made. Coordinate logistical arrangements for meetings when required. Keep record of expenditure commitments, monitor expenditure and alert the principal of possible over and under spending. Check and correlate BAS reports to ensure that expenditure is allocated correctly. Remain up to date with the prescripts, policies, and procedures applicable to his/her work terrain to ensure efficient and effective support to the principal. Remain abreast with the procedures and processes that apply in the office of the principal.

Western TVET College is an equal opportunities employer and reserves the right not to fill the posts. People with disability are encouraged to apply.